Contracts (Administrator) Manager

Join a Company Where You Can Make a Real Impact - and Own a Piece of the Future

Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we'd love to meet you.

We're a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we're not just looking for someone to fill a seat - we're looking for someone who wants to build, innovate, and evolve with us.

Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

About the Role

AVIAN is seeking a Non-Supervisory Contracts (Administrator) Manager (Career Level 3/4) as a member of its Corporate Contracts Team who will be responsible for managing the day-to-day administration of assigned company Prime and Subcontracts including negotiation, financial execution, and tracking.This role works closely with Project Control Analysts, Program Managers (PM), Sector leads and other relevant Operations personnel to ensure effective contract management. This position serves as a primary interface between customers, internal Program Managers, and the company and requires expertise in FAR/DFARS, contract clauses, and subcontract management.

As a member of a team of contract managers, the position will be responsible for the following: the administration, financial tracking, analysis, and compliance of assigned Prime and subcontracts.

An example of responsibilities may include:

Negotiate/execute assigned/designated Prime and Subcontracts and related documents.
• Serve as the primary point of contact for customers and internal Program Managers, providing guidance on contractual matters
• Prepare labor, travel, and material estimates.
• Analyze financial execution.
• Draft, and submit finalized reports regarding contractual execution status (such as Limitation of Funds, Funds and Expenditure Reports).
• Analyze and interpret complex contract terms, conditions, and clauses to mitigate risks and maximize opportunities
• Develop and implement contract management strategies aligned with company objectives
• Interpret impact and requirements of contract terms, FAR clauses, and special instructions.
• Provide expert advice on FAR/DFARS requirements and regulatory compliance to internal stakeholders.
• Ensure compliance with FAR, DFARS, and other applicable regulations throughout contract execution.
• Interface with multiple companies, Government representatives, and corporate departments for contract execution.
• Assist in preparing subcontract funding modifications and subcontract documentation.
• Input contract related documentation and information into Costpoint.
• Other contracts related administrative and financial tasking as necessary.

Qualifications :

• Comprehensive knowledge of FAR, DFARS, and other relevant government contracting regulations.
• Demonstrated experience managing both prime contracts and subcontracts in the defense industry.
• Strong understanding of DoD acquisition processes and contract types
• Excellent negotiation, communication, and interpersonal skills
• Proven ability to analyze complex contractual and financial information
• Experience with contract management software and systems
• Certification in Contract Management (e.g., NCMA certifications) strongly preferred
• Ability to obtain and maintain a security clearance may be required
• Ability to work independently and as part of a team.
• Minimum of two (2-5) years of work-related experience for Career Level 3 candidates, Minimum of 5-8 years of work-related experienve for Career Level 4 candidates.
• Proficient Excel skills are required to perform tasks.
• Candidates possessing Deltek Cost Point experience are highly desired.
• Must have strong verbal and written communication skills.

Education:

• BS in Business Administration, Finance or other related field(s) is preferred. Experience in lieu of education will be considered.
• Salary range:$90,000 - $110,000 ( The offered rate will be based on the selected candidate's knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

Career Level:

The distinction between Career Level 3 and Career Level 4 primarily reflects the employee's level of experience, ability to independently manage increasingly complex contractual actions, and capacity to provide strategic contractual guidance and risk management support across the organization.

Career Level 3 - Contracts (Administrator) Manager

A Career Level 3 Contracts (Administrator) Manager is typically considered a developing-to-fully proficient contracts professional who can independently manage routine to moderately complex contract administration responsibilities. Individuals at this level are expected to possess a solid working knowledge of FAR/DFARS requirements, government contracting principles, subcontract administration, and financial tracking processes.

At this level, the employee generally:

• Executes day-to-day contract administration activities with limited oversight
• Supports negotiations and contractual communications with guidance from senior personnel as needed
• Interprets standard contract clauses and identifies potential compliance concerns
• Prepares contract modifications, funding actions, reports, and documentation accurately and timely
• Collaborates effectively with Program Managers, Project Control Analysts, and operations teams
• Manages assigned contracts and subcontracts of moderate complexity
• Develops proficiency in strategic contract analysis and risk assessment

A Level 3 employee is still building depth in handling highly complex contractual issues, high-risk negotiations, and enterprise-level strategy development.

Career Level 4 - Contracts (Administrator) Manager

A Career Level 4 Contracts (Administrator) Manager is considered a senior-level individual contributor with advanced expertise in government contract management, negotiation strategy, regulatory interpretation, and business risk analysis. Individuals at this level are expected to operate with a high degree of autonomy and serve as a trusted advisor to both operational leadership and customers.

At this level, the employee generally:

• Independently manages highly complex prime contracts and subcontracts
• Leads negotiations involving significant contractual, financial, or regulatory risk
• Provides strategic guidance on FAR/DFARS interpretation, compliance, and contract execution
• Identifies and mitigates contractual risk while maximizing operational and financial opportunities
• Serves as a primary escalation point for complex contractual matters
• Develops and implements contract management strategies aligned with organizational objectives
• Mentors junior contracts personnel and contributes to process improvement initiatives
• Interfaces confidently with senior government representatives, subcontractors, and executive leadership

A Level 4 professional is expected not only to execute contracts administration functions, but also to influence business decisions, improve processes, and provide leadership through expertise, even in a non-supervisory role.

About being a part of Team AVIAN

As an employee-owner, you'll be a catalyst for progress - helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it's helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.

Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

You'll Succeed Here If You ...

• See opportunities where others see routine
• Are curious, collaborative, and passionate about making things better
• Enjoy connecting dots across teams, tools, and tasks
• Believe in doing the right thing the right way - even when no one's watching
• Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
• Embrace a "one team" mindset knowing we are stronger together through trust, transparency and teamwork.
• Understand the power of ownership - and are excited to be part of an employee-owned culture

Why Join Us?

• Employee Ownership : We're not just building a company - we're building a legacy. As an employee-owner, you'll share in our success and have a direct stake in our future.
• Real Growth : We're expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose-Driven Work : Every improvement you help make is one that adds value - not just for us, but for the people and missions we support.
• Culture of Collaboration : We're big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: we prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.