Project Specialist

Primary Function

Serve as a vital and key support member on a creative production and event team that is a liaison

between an internal Production Department, internal clients and various external production partners

and freelancers. Support management team and Producers by assisting in preparing intake, schedules,

resources, and administrative business functions of productions underway in multiple locations, in

various stages.

Duties & Responsibilities

• Work closely with department personnel in all aspects of logistical, operational, production, and project coordination
• Build productive working relationships with key internal technical partners, key stockholders, and internal clients
• Generate weekly production status reports across active and upcoming projects
• Coordinate staff and client schedules, project timelines, and pre-production meetings, including setting up and owning internal meetings and agendas
• Manage flow of intake requests, Statements of Work, and project show flow documents
• Support crew communications, send crew call sheets, edit assignment overview and project/ production instructions
• Manage and update project schedules, milestones, deliverables, to ensure projects are running on schedule
• Maintain accurate production documentation, reporting, and data entry
• Schedule and manage internal and client meetings, including agendas and follow-ups
• Create timely and accurate production planning, tracking, and reporting
• Offer creative solutions and operational efficiencies where applicable
• Provide high-touch service to internal stakeholders and clients
• Conduct client specific asset administration including taxonomy, data entry for final assets
• Work closely with department personnel in any aspect of logistical and operational coordination
• Assist with studio and location shoots, local travel as needed (less than 10%)
• Other duties as assigned

Skills & Qualifications

• A positive and proactive attitude and a willingness to jump in and help
• Well-organized and capable of handling multiple assignments
• Excellent verbal and written communication skills
• Outstanding prioritization and organizational skills
• Proficiency in Microsoft Office.
• Familiarity with Adobe Creative Suite and similar production tools
• Proficient with media and production terminology
• Performs well under pressure, while maintaining attention to detail and an appropriate sense of urgency
• Ability to interface effectively with a variety of people including team personnel, clients, and vendors to establish productive, ongoing relationships
• Strong results orientation to deliver seamless and timely services to customers
• May require after-hours and weekend work

Education & Experience

• Degree in Video/Film Production, Communications, Marketing, or related field is preferred
• 3+ years office administration, communications, or exec assistant experience preferred
• Experience as a production assistant on-set in the video, film, or advertising industry is preferred

Customer Service Commitment:

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.