Administrative Assistant, Business & Legal Affairs - Music

Administrative Assistant, Business & Legal Affairs - Music

Los Angeles, California, United States of America

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what's next.

We are seeking an experienced Administrative Assistant to support our executives at Netflix in Los Angeles. This role will report to two leaders and support their teams in Music Business and Legal Affairs and Music Data, Technology, and Rights (both part of the Studio Affairs Legal organization). This team works cross-functionally, impacting many areas of our business.

A successful candidate will be self-motivated, proactive, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities. They will need to have strong organizational skills and unwavering attention to detail at all times, as well as an interest in coordinating projects, planning team activities, and events. This is a demanding and fast-moving position that requires someone who is calm, exercises good judgment, prioritizes competing tasks, collaborates easily across teams, and anticipates needs before they arise.

Specific responsibilities include, but are not limited to:

• Maintain calendars for 2-4 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
• Assist other team members with calendaring, as needed
• Process expenses and expense reports
• Prepare presentation decks, memos, executive level documents
• Coordinate travel arrangements, both domestically and internationally.
• Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Assist with onboarding new hire tasks for this team
• Coordinate cross-functional projects and initiatives, from scheduling and prepping working groups to tracking action items and deadlines.
• Support internal and external meeting and stakeholder management, including agendas, pre-reads, documentation, and follow-through.
• Coordinate with external partners and vendors on scheduling, document exchange, and follow-ups tied to team priorities.
• Other administrative tasks, as assigned

Qualifications:

• 5+ years as an executive/administrative assistant
• Experience working within the legal space and the ability to be discreet and maintain confidential information
• Experience coordinating projects or programs, including tracking action items, timelines, and deliverables across multiple stakeholders.
• Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
• Strong written and verbal communication skills and the ability to build relationships and navigate with colleagues and other admins cross-functionally
• Attention to detail and the ability to take initiative and provide feedback to support the fast-paced team
• Understanding how to multitask, prioritize, and respond accordingly
• Team player who operates in a fast-paced, team-oriented setting
• Event organization experience
• Comfort working with external partners and vendors, managing communications, and following through professionally

The role is based out of our Los Angeles office. There is an in-office expectation of 3 days a week on Tuesday through Thursday.

Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You choose each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $38.46 - $71.39.

Netflix provides comprehensive benefits including Health Plans, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for vacation, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off.

Inclusion is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.