Graduate Program Professional

Graduate Program Professional Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. Posting Details Posting Number: S15419P Working Title: Graduate Program Professional Department: Franklin-Physics & Astronomy About the University: The University of Georgia was chartered by the state of Georgia in 1785 and is the birthplace of public higher education in America. It is the state’s flagship university ( The University is ranked among the top 20 public universities in U.S. News & World Report and has more than 41,000 students across multiple campuses. Benefits Eligibility Employee Benefits Eligibility: Full/Part time – Full Time. Work Schedule: Monday‑Friday, 8:00 a.m. – 5:00 p.m. Advertised Salary: Commensurate with experience. Position Summary This position is responsible for the effective coordination of the Physics Graduate program within the Franklin College of Arts & Sciences. It is a mid‑level role with opportunity for growth, interacting closely with approximately 60–70 graduate students, the Director of Graduate Studies, the Associate Head, and the Department Head. Qualifications Minimum Qualifications: Bachelor’s degree in a related field or equivalent. Preferred Qualifications: Not specified. Physical Demands Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer. Driving is not a responsibility of this position. This is a position of trust and requires security access. Duties / Responsibilities Graduate Affairs Administration Inform current graduate students of Graduate School policies, procedures, and deadlines. Inform current graduate students of departmental requirements for MS and Ph.D. programs. Coordinate preliminary written exams, oral exams, MS thesis defenses, and Ph.D. defenses (announcements, room scheduling, paperwork). Maintain a database of current students with all pertinent academic information. Maintain an MS and Ph.D. alumni database. Act as departmental liaison with Admissions, Graduate School, International Programs, and the Franklin College’s business/dean’s office. Collect and submit Graduate School travel award applications for interested graduate students. Ensure departmental and Graduate School deadlines are met by tracking graduate student degree progress. Prepare and submit hiring proposals, terminations, and payroll information each semester for all students and teaching/lab assistants to the Franklin Business Office. Process and manage various forms through GradStatus (e.g., Request for Change of Degree Objective, Application for Admission to Candidacy, Tuition waivers, Disciplinary and Examination forms). Provide specific graduate student performance data to the DGS and Department Head for annual reviews. Collect and file annual Graduate Student Progress reports and Mentor‑Mentee compacts; coordinate annual meetings of each graduate student with their advisory committee. Coordinate the annual graduate student awards day (printing certificates, scheduling a caterer). Work closely with the DGS in all aspects related to the graduate students from application submission to final degree granting. Percentage of time: 40% Teaching Assistant Position Management Ensure teaching and lab assistants adhere to university and departmental requirements, including orientation, GRSC requirements, minimum course load, English language proficiency, and degree program requirements. Work closely with the designated Payroll Manager for Physics and Astronomy to provide timely notifications of hiring requests, terminations, and short work break notifications to the Franklin Business Office via Smartsheet intake form. Percentage of time: 20% Graduate Admissions Coordination Review prospective graduate students’ application documents for completeness. Translate grades from U.S. and international academic systems into a 4.0 GPA scale. Create and maintain applicant databases and spreadsheets for admission committee review. Schedule and coordinate applicant visits as needed. Implement changes in departmental admission procedures and policies to meet program goals under guidance of the DGS and Department Head. Complete admission and denial notices. Compose offer letters and prepare contracts for GLA, GRA, and fellowship recipients; ensure signed letters are returned to the DGS. Inform admissions committee of Graduate School and departmental regulations. Percentage of time: 20% General Departmental Support Serve as backup to the Administrative Specialist. Perform tasks and assignments as instructed by departmental leadership. Provide requested customer service or refer to the appropriate staff member for services outside normal duties; consult with the Administrative Specialist or Franklin Business Office as needed. Percentage of time: 10% Social Media & Departmental Information Coordination Disseminate information on talks, seminars, or colloquia events related to students. Manage the department’s social media presence to promote departmental information and engage current undergraduate, graduate, and prospective students. Coordinate graduate recruitment efforts including preparation of departmental advertising materials and purchasing of department merchandise. Percentage of time: 10% Contact Information Recruitment Contact: Dr. Phillip Stancil Email: View email address on click.appcast.io Applicant Documents Required Documents: Resume/CV Cover Letter Optional Documents: Any additional supporting documents (e.g., transcripts, references) #J-18808-Ljbffr University of Georgia