Executive Assistant

Executive Assistant The Executive Assistant effectively coordinates administrative activities for NGL’s Water Solutions executive management team, ensuring accuracy and excellence in the execution of administrative tasks. Responsibilities Perform accurate timekeeping in HR management system and submit on time per payroll deadlines. Directly support the EVP and the SVP/COO of NGL’s Water Solution business segment, coordinating and executing day‑to‑day administrative activities and special projects. Assist visiting NGL executives and Water Solutions managers with travel and meeting arrangements, document and spreadsheet development, and general administrative tasks. Coordinate scheduling, meeting arrangements, travel and events; field and route phone calls and respond to general requests. Partner with the Front Desk on mutual activities including administrative and phone coverage, visitors, conference room scheduling, and office events. Monitor and report building / facility / maintenance issues on the 5th floor to the Front Desk; coordinate office supply orders, mailing and shipping. Maintain a tight file management system and organization. Create, edit, and produce documents, spreadsheets, and presentations including printing, scanning, and binding. Plan and prepare for office visitors; arrange refreshments and lunches as needed. Run errands as assigned. Manage expense reporting, collecting, organizing and maintaining receipts; enter and submit expenses. Work on special projects as assigned and perform general administrative tasks such as data entry, filing, and organization. Qualifications High school diploma / GED or equivalent experience. Minimum of 3 years of experience in an administrative capacity in a corporate environment; direct experience supporting executive‑level management preferred. Valid driver’s license with an acceptable driving record. Experience with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint); advanced knowledge (e.g., mail merge, pivot tables, VLOOKUP) is a plus. Experience with large‑scale enterprise information systems such as accounting, sales tracking, and HRIS. Strong administrative and organizational capabilities with high detail orientation and excellent time management. Exceptional interpersonal, verbal and written communication skills; ability to proof‑read and edit documents for grammar and syntax. Discretion, confidentiality, and discretion at all times. Strong customer service skills with understanding of executive suite business needs. Proficiency operating business tools and equipment (printers, copiers, binding machines). Ability to learn new technology tools quickly and to thrive in a high‑demand, dynamic environment. Ability to work on multiple tasks amid shifting priorities while producing high‑quality, accurate work. Ability to maintain stability under pressure, be flexible, and modify plans as needed. Positive representation of the Company internally and externally; respectful and cooperative with employees and customers. Dependable with a stable work history; notary public designation is a plus. Physical Requirements Occasional positioning, transport, or moving of up to 25 pounds; standing, walking, and standing for long periods of time; use of hands to finger, handle, or feel; communication verbally and in writing; repetitive motion; and use of computer and phones. Benefits Paid time off; medical, dental, vision, and life insurance. Short‑term and long‑term disability insurance. Retirement plan with company match. Flexible spending account. Employee assistance program. NGL is proud to be an Equal Opportunity Employer. NGL will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by applicable law. NGL is committed to providing reasonable accommodations for candidates with disabilities in its recruiting process. Compensation Range: Annual Salary $65,000.00 – $95,000.00. #J-18808-Ljbffr