Principal Executive Assistant New York City, New York, United States

At The Knot Worldwide, we champion celebration – and that starts with celebrating our people. Our employees are passionate dreamers, thoughtful doers, and lifelong learners who power meaningful moments for millions around the world. We’re united by authentic connection, shared purpose, and a deep commitment to the global community we serve.

ABOUT THE ROLE AND OUR TEAM

As a Principal Executive Assistant, you are a strategic extension of our leadership team. This high‑visibility role provides comprehensive, high‑level support to our CEO and serves as the operational anchor for the heart of our corporate functions. Your mission is to enable high‑velocity day‑to‑day execution of your designated Executive. You will masterfully navigate complex information flows, anticipate leadership needs before they arise, and ensure flawless execution across various activities such as calendar management, global travel coordination, and communication forums like all‑hands and business meetings. This role requires sharp intuition, impeccable discretion, and the ability to interact with confidential company information and external stakeholders such as Board members and vendors.

PRIMARY RESPONSIBILITIES

Strategic Time Management: Proactively own the Executive's time and use judgment to ensure the right priorities are achieved. Strategic Relationship Management: Facilitate productive connections via staff meetings, all‑hands, and priority business meetings, ensuring the right stakeholders are involved. Communication & Email Proxy: Manage executive email flows, prioritize, and draft communications in the Executive's voice. Global Travel Architecture: Own end‑to‑end domestic and international travel planning, including itineraries, lodging, ground transport, and visa requirements. Operational Support: Maintain organization charts, schedule senior‑level interviews, and oversee onboarding for new leadership hires. Financial Administration: Review and process expense reports, purchase orders, and approvals using Navan, Brex, and Coupa. Board & Prep Mastery: Prepare materials, agendas, and minutes for Board of Directors meetings and all‑hands sessions. Cross‑Functional Team Integration: Partner with the global Executive Assistant cohort and Chief of Staff to ensure synchronized operations and proactive coverage. NYC Culture Carrier: Collaborate with Culture & Experience and Internal Communications to enhance employee and stakeholder experiences. AI Integration: Leverage Gemini, Claude, and ChatGPT to summarize information, draft content, and optimize administrative output.

THE SUCCESSFUL CANDIDATE

Experience: 6+ years supporting C‑suite leaders (CEO), within a fast‑paced, global organization. Timeliness, Accuracy, Judgment, and Discretion: Critical skills demonstrated consistently. Discretion: Impeccable history of handling highly sensitive legal, financial, and people‑related data. Presence: Exceptional verbal and written communication skills with executive presence. Problem Solving: Self‑starter with a consultative approach, providing solutions proactively. Resilience: Maintains calm focus during rapid change or organizational stress. Travel Expertise: Proven history of managing complex international travel with zero room for error. Flexibility: Willing to travel and work occasional weekends to align with executives’ schedules. Tech Mastery: Advanced proficiency in Google Workspace (specifically Slides) and Slack.

THE TOOLS YOU'LL USE

Google Workspace, Slack, Navan, Brex, Coupa AI Applications: Gemini, Claude, ChatGPT

WORK MODEL

This role is View email address on click.appcast.io‑eligible and based near one of our office hubs. You will work in the office four days a week as part of our hybrid work model.

COMPENSATION & BENEFITS

Annual salary range: $108,850 – $186,600 USD. Compensation includes base hourly, monthly, or annual salary only; bonuses, commissions, equity, or incentives are not included. Eligible employees receive benefits such as medical, dental, retirement, and generous leave policies.

EEO STATEMENT

The Knot Worldwide provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, or disability. The Knot Worldwide expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. #J-18808-Ljbffr The Knot Worldwide Inc.