Field Safety and Training Assistant

Job Description

Job Description

Field Safety and Training Assistant

Field Safety & Training Assistant

Position Summary

The Field Safety & Training Assistant supports the company's safety and compliance programs through administrative assistance, data management, training delivery and field crew oversight supporting Helton Electric, a IMMEC company. This role plays a key part in maintaining employee and company records, supporting incident investigations, and ensuring field crew safety through observations, assessments and frequent site inspections.

The ideal candidate is highly organized, detail-oriented, comfortable with data entry/computer systems as well as comfortable working in a field-based environment, and has a strong working knowledge of utility distribution policies and procedures.

Key Responsibilities

Training & Orientation

• Conduct new hire safety orientation and onboarding sessions. Including, but not limited to: classroom training and orientation, in-field assessments for various utility positions (i.e. Class A vs Class B linemen, groundmen, operators, etc.), new-hire assessments, etc.
• Present safety training programs to employees in classroom and group settings.
• Prepare training materials and assist with class setup and coordination.
• Schedule and track required online training programs.
• Maintain accurate training records and certifications.
• Ensure shop and mobile equipment training documentation is completed and uploaded properly.
• Assist in development and revision of safety procedures and site-specific safety plans.

Data Entry & Documentation Management

• Scan, upload, and maintain training records in company systems (e.g., Quickbase, ISN, Avetta or similar).
• Track and schedule client-required online training.
• Upload Certificates of Insurance (COIs), policies, and client-requested documentation.
• Track Job Safety Analysis (JSA) completions and equipment inspections daily.
• Maintain electronic and physical safety files.
• Print and assemble foreman binders and training packets as needed.

Reporting & Compliance Support

• Conduct and document inspections (field crew inspections, equipment, materials, etc.)
• Assist with incident investigations, including documentation and report preparation.
• Ensure hazardous waste is properly labeled and coordinate disposal.
• Support safety reporting and documentation efforts.
• Assist with compliance tracking across multiple crews or job sites.

Inventory & Equipment Support

• Monitor, stock, and issue Personal Protective Equipment (PPE).
• Assist with documentation and distribution of dieletric tested materials, inventory expiration dates, crew swapping schedules, etc.
• Assist with mobile and shop equipment dielectric inspection records and documentation.

Minimum Requirements

• High school diploma or equivalent required.
• 1–3 years of experience in an administrative, safety, training, or compliance-related role preferred OR experienced utility line worker with 3+ years' experience in overhead or underground transmission and/or distribution
• OSHA Construction 10 or 30 Hour
• Basic computer skills required.
• Strong data entry and document management skills.
• Experience using databases or tracking systems (Quickbase, ISN, Avetta, or similar platforms preferred).
• Experience training and presenting in front of large groups.
• Strong written and verbal communication skills.
• Highly organized with strong attention to detail.
• Ability to manage multiple tasks and deadlines.
• Ability to maintain confidentiality of sensitive information.
• Must be able to meet MVR requirements to drive company vehicle
• Experience in overhead and/or underground utility distribution or transmission with a strong working knowledge of distribution safety policies and procedures (i.e. cover-up, minimum approach, grounding, etc.)

Preferred Qualifications

• Knowledge of OSHA documentation or compliance processes.
• Familiarity with safety training coordination.
• Experience assisting with incident investigations
• Experience hauling truck and enclosed utility trailer
• BLS Instructor Certification
• Bucket/Aerial Rescue Instructor
• Competent Person Certification(s)

Work Environment

Combination of office and shop/field environment.
May require standing, sitting or driving for extended periods of time.
Frequent interaction with employees at all levels of the organization.

Compensation details: 25-30 Hourly Wage

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