Facilities Construction Project Manager

Facilities Project Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

The Division of Finance and Administration (DFA) provides services and support to over 50,000 students, faculty, and staff with the mission of advancing UCI's brilliant future and the vision of becoming world-class campus partners. DFA serves the university as planning partners, problem solvers, and solution providers—striving to make it as easy as possible for people to get the services they need, when they need them. Facilities Management is responsible for the effective operation of Irvine campus buildings, grounds and utilities; for providing a safe, functionally suitable and aesthetic environment in support of academic, research and public service programs of the University. Providing comprehensive management of campus facilities requires the employment of approximately 325 personnel ranging in classification from custodians and groundskeepers to more technical skilled crafts such as electricians and plumbers, and professional design staff and engineers. These services cover more than 150 buildings of approximately 6 million gros square feet, and 1,475 acres of grounds. Facilities Management has an annual operating budget exceeding $80 million in expenditures, with operating funds of $30 million and $15 million for reimbursable campus activities. Project Services a construction department within Facilities Management manages a portfolio of major infrastructure and renovation projects totaling $200M per year.

Responsibilities

Facilities Project Manager with experience who is responsible for coordinating all phases of renovation, maintenance, repair and minor capital projects, from establishment of design concepts project budgets and schedules through design implementation and coordination of construction. Execute and communicate project scope based on assessment of program, budget, building structure, utility infrastructure, and code compliance. Provide technical advice to customers and staff, and develop and evaluate alternate project solutions. Adhere to schedule and estimate and provide status reports as directed. Function as lead on projects as assigned by the Project Services Manager with a high degree of responsiveness to requests for service. Acts independently, receiving guidance at each key phase of the project. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

Key Responsibilities:

• Meets with clients to help define project scope and program; Responsible for all aspects of project management, including Customer communication, scope identification, project planning, cost estimating, funding, contracting, construction coordination, warranty coordination and project closeout to fully communicate and deliver the scope of the proposed renovation work on schedule and within budget.
• Formally establishes project plan, including working with other units, departments and the Office of the President (i.e., SMCP, Budget Office and other Capital Project Units) to facilitate this effort and ensure funding transfers. Function as liaison with the Campus customer during the duration of projects.
• Hires architectural / engineering firms to develop project requirement definitions, design criteria, and preparing layouts and detail drawings and manages the services of the architects and engineers.
• Reviews cost estimates, establishes project schedule and budget and reviews with clients and ensure construction documents have required approvals.
• Ensures plans and specifications conform to the program.
• Bids or negotiates construction contracts, reviews and manages construction activities, including contractor's schedule, RFIs, Submittals, Change Order Requests, and Punch List, and acts as liaison among project participants, resolving problems or conflicts.
• Ensures project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services.
• Creates project in project management software application, including systematic reporting and updating of project status as required by Capital Projects Management, including budget and schedule.
• Performs organizational, departmental and administrative activities not directly relating to projects, including serving on committees representing department or unit.
• Work closely with Facilities Management inspection group, Design & Construction Services contracts department, Project Accounting, and Facilities Management Maintenance and Operations group to ensure University and Public policy are adhered to and project delivery.
• Participate in Emergency Response Building Rapid Assessment Team, and all other duties assigned.

Qualifications

Required:

• Thorough working knowledge of building and construction, design, construction contract administration and California Building Codes, including full understanding of industry practices.
• Thorough project management skills, including skill to manage complex projects.
• Thorough skills in problem recognition / avoidance / resolution.
• Thorough organizational and analytical skills including skill to provide high quality control. Detail oriented to accurately proof contracts and other documents.
• Thorough written, verbal and interpersonal communications skills including high level political acumen.
• Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget.
• Knowledge of industry standards and utility systems when inspecting and surveying buildings infrastructure for the basis of project design development.
• Ability to work with consultants and material vendors in exploring design and construction options.
• Skill in working with people who have levels of design and construction knowledge ranging from detailed to very limited, to assist their understanding of project scope, design decisions, associated costs, project schedule, and codes and standards compliance and achieve a high level of customer satisfaction.
• Knowledge of University systems Policies and Procedures applicable to the Irvine campus.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience of experience in Architectural, Engineering or Facilities fields, including 3 years of responsible planning, organizing and managing teams to execute renovation projects ranging in value from $50,000 and up.

Driver's License:

• Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.

Preferred:

• Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans.
• Knowledge of principles used in preparing man-hour and material estimates for various types of projects.
• Skill in adjusting industry standard estimating procedures and guides to accommodate project-specific decisions.
• Knowledge of Public contracting code and policies as they pertain to procuring professional services, purchase orders, and construction contracts.
• Active California Department of Consumer Affairs- Architect License
• Active California Department of Consumer Affairs- Professional Engineer
• Project Management Institute- PMP
• USGBC- LEED credentials
• Association of Energy Engineers- Certified Energy Manager

Special Conditions:

• Must comply with UC vaccine policy
• Must be able to wear PPE
• Must be able to work outside of regular hours including on-call.

Total Rewards

Salary is negotiable based on experience. This is a one-year contract position with the expectation of annual renewal. We provide comprehensive benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of