Household Manager & Family Assistant

Household Manager & Family Assistant Location: Nashville, TN 37212 Employment Type: Full-time, 30 hours per week guaranteed Schedule: Monday through Friday, 12:00 PM to 6:00 PM. Occasional flexibility for overnight support may be needed based on family travel and scheduling needs. Compensation: $35$38 per hour; mileage reimbursement and gas stipend provided for job-related driving. Start Date: ASAP Requirements: Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable personal transportation required; mileage reimbursement and gas stipend provided for job-related errands. Valid driver's license and clean driving record required. About Our Family: We are a warm, welcoming, and close-knit family based in Nashville. Our home is filled with laughter, busy schedules, and lots of activity as we balance two active teens, two working parents with demanding and ever-changing calendars, and a small, beloved family dog who is very much part of our family. Mornings are generally handled independently, but afternoons are when we could really use a dependable, caring person to help keep our home running smoothly and bring a sense of calm to the day. We value a well-organized home and strive to create an environment that feels welcoming, peaceful, and runs smoothly. Our home has an upbeat, fun energywe love to laugh, we move quickly, and we appreciate someone who can keep pace while bringing a calm, organized presence. We're looking for someone who genuinely enjoys supporting busy families and finds fulfillment in creating order behind the scenes. This role is about much more than checking off a to-do list. We're hoping to find someone who anticipates needs before they're voiced, takes ownership with confidence, and takes pride in making everyday life a little easier for our family. Above all, we'd love to welcome someone who is looking to become a trusted, long-term member of our household. Who You Are / What We're Looking For: We're looking for someone who is naturally proactive, highly organized, and genuinely enjoys making life easier for busy families. You will thrive in this role if you are: A proactive self-starter who notices what needs to be done and takes initiative without being asked Warm, positive, and calm under pressure, bringing a reassuring presence to a busy household Someone who genuinely enjoys caring for children and supporting their growth, independence, and daily routines with patience, kindness, and consistency Highly organized, with a talent for creating and maintaining systems that keep a home running smoothly An excellent communicator who keeps the family informed while working independently Comfortable balancing household management, administrative support, errands, meal prep, and light childcare as priorities shift throughout the day Dependable, trustworthy, and able to manage confidential household information with discretion Flexible and adaptable, with a willingness to jump in wherever needed and take ownership of evolving responsibilities Someone looking for a long-term partnership with a family who values professionalism, initiative, and mutual respect Key Responsibilities: Family Support & Child Assistance: Provide reliable afternoon school pickups for both children (two separate schools) Assist with after-school logistics, including sports drop-offs and activity coordination Prep backpacks, snacks, and school lunches Kindly encourage kids to participate in age-appropriate tidying and household routines Light supervision and backup childcare as needed during afternoon hours Assist with kid-related errands (supplies, activities, etc.) Support light errands for extended family members as requested Administrative & Personal Assistant Support: Own and maintain the household calendar; calendarize weekly schedules and keep the family on track Coordinate school events, appointments, and activity schedules Assist with travel planning and coverage logistics when parents are away, including coordinating sitters for overnight care Track receipts and assist with basic budget oversight Handle school supply coordination and event prep Household Organization & Maintenance: Create and maintain household organization systems (pantry, kids' spaces, drawers, medications, etc.) Perform daily resets and prepare the home ahead of cleaning visits Light tidying including dishes, surfaces, and high-traffic areas Assist with event, holiday, and guest prep Support packing and unpacking for family travel; help kids lay out and organize their items Coordinate seasonal swaps and donation drop-offs as needed Inventory & Errands: Manage weekly grocery shopping aligned with dietary preferences Restock pantry, fridge, and household supplies Manage household orders and subscriptions (Amazon, Costco, Target, etc.) Handle returns, dry cleaning, gift shopping, and mail/package management Maintain running household supply lists Meal Support: Prep healthy, clean dinners five days per week -- focused on whole foods, with ingredients prepped and ready to assemble (vegetable chopping, ingredient coordination, simple meal prep) Accommodate household dietary needs: pescatarian and vegetarian Prep school lunches daily Maintain kitchen cleanliness and organization Laundry & Linens: Wash, fold, and organize laundry for the household Handle ironing, steaming, and any special garment care Rotate linens and maintain a tidy, well-stocked laundry area Pet Care: Feed and walk the family dog as needed Schedule vet and grooming appointments Maintain pet supplies Vehicle Upkeep: Keep family vehicles fueled, clean, and organized Schedule routine maintenance and track registration and insurance Vendor & Property Oversight: Oversee and coordinate with regular vendors (cleaners, landscapers, pest control, HVAC, etc.) Maintain an ongoing list of household repairs and follow through on coordination with handyman as needed Support seasonal property maintenance and manage outdoor spaces Deep Cleaning & Special Projects: Assist with occasional deep cleans (fridge, oven, baseboards) Refresh entry, mudroom, and garage areas as needed Take on organizational projects for toys, gear, and specialty storage spaces How to Apply: Please submit a short intro letter, an updated resume, and 3 professional references with contact information. 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