Media Incentive and Grants Specialist

About the Department

The Department of Commerce aims to make sure Montana is the best place to work live and play. We work alongside private industry and local organizations to create jobs grow businesses develop affordable housing and improve community infrastructure.

We uphold excellence integrity engagement and innovation by delivering respectful creative and accountable service through collaborative resilient teams. Rooted in a deep love for Montana we proudly embody its authenticity independence and industry as we serve and partner with Montanans.

(You can learn more about us here.)

About this Position

Join the Montana Department of Commerce Film Office as a key program specialist supporting Montanas film and media this role you ll manage three signature programs the MEDIA Act incentive Big Sky Film Grant and the Film Festival & Theater Sponsorship Program while serving as an information source to filmmakers navigating incentives grants and compliance.

Key duties include:

• Administering program cycles: Review applications coordinate award processes track deliverables and ensure compliance across grants and tax incentives.

• Supporting filmmakers and industry partners: Provide timely knowledgeable information on requirements options and program benefits while maintaining positive professional communication.

• Managing data and documentation: Maintain accurate records oversee database platforms (ServiceNow Reel-Scout Salesforce) and prepare internal and external reports.

• Ensuring program integrity: Monitor compliance with state laws investigate issues as needed and collaborate closely with legal counsel and partner agencies.

• Improving and promoting programs: Develop materials refine processes contribute to outreach and support continuous program enhancement.

If you thrive in a dynamic service-oriented environment and enjoy supporting creative projects from start to finish this role offers an exciting chance to help shape Montanas film landscape.

What are we looking for

To succeed in this role from day one you should demonstrate the following qualifying skills:

• Skilled in compliance-focused financial and cost accounting with experience maintaining accurate databases processing quarterly reports and producing basic financial analyses to support grant and contract oversight.

• Proven navigation of unclear or complex situations by breaking down problems conducting research identifying key information and formulating informed questions about program requirements.

• Proficient in Microsoft Office Excel (including budget and spreadsheet tools) and database management with experience using platforms such as ServiceNow Salesforce and other applications to ensure accurate recordkeeping reporting and contract management.

• Demonstrated delivery of high-quality professional communication including written verbal in person virtual email and especially telephone support by providing clear information and directing inquiries to appropriate resources.

• Ability to work effectively as part of a team and to complete assignments independently with accountability and sound judgment.

• Additionally this position requires valid documents required for domestic air travel or the ability to attain them.

If you have a combination of the skills outlined above and a desire to serve Montanans we encourage you to apply.

How to apply:

Apply online by submitting your resume and cover letter. Please note: You do not need to complete the work experience or the education and certifications portion of the application process in our recruiting system. You only need to upload the requested documentation.

Benefits:

• Look hereto see the additional benefits!They include:

  • Work/life balance

  • Health coverage

  • Retirement plans

  • Paid vacation and sick leave and holidays

  • And more

• Public Service Loan Forgiveness Employmentwith the State of Montana may qualify you to receive student loan forgiveness under the PSLF. Look hereto learn more and see if you may qualify.

Other important information to be aware of:

• Only online applications are applying online you can receive updates and monitor the status of your application.

• This position allows for a hybrid work schedule from a remote location within the state of Montana. Weekly travel to Helena offices will be required. Specific conditions will be outlined as part of the job offer and must adhere to state policy. New employees may be required to complete training in person before hybrid work schedules begin.

This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9 your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify please visit the E-Verify website found here Link to E-Verify Website .

Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.

Required Experience:

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