Office Manager/Bookkeeper

Job Description

Core Paralegal Responsibilities:

• Manage daily bookkeeping and accounting functions using QuickBooks Online
• Process accounts payable and ensure timely payment of monthly expenses
• Assist with accounts receivable management and collection efforts
• Prepare and process payroll accurately and on schedule
• Maintain accurate financial records and general ledgers
• Reconcile bank accounts, credit card accounts, and attorney trust accounts
• Ensure trust account compliance with applicable state bar regulations, ethical requirements, and firm policies
• Prepare monthly, quarterly, and annual financial reports
• Generate internal management reports to support budgeting, forecasting, financial planning, and business decision-making
• Monitor firm expenses and provide financial insights to leadership
• Assist with year-end tax preparation and coordination with outside accountants
• Maintain confidentiality of sensitive financial and client information
• Support general office administration and operational needs as required

Required Skills:

• Proficiency with QuickBooks Online required
• Strong understanding of bookkeeping, accounting principles, and financial reporting
• Experience with payroll processing, accounts payable, and accounts receivable
• Ability to reconcile multiple accounts with a high level of accuracy
• Experience managing attorney trust accounts or legal accounting preferred
• Strong organizational, analytical, and problem-solving skills
• Excellent attention to detail and ability to work independently
• High level of integrity, professionalism, and discretion
• Strong communication and time-management skills

Experience & Education:

Relevant bookkeeping, accounting, or office management experience preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.


Job Reference: JN -102026-434144