Research Program Coordinator, Concrete Bridge Engineering Institute (CBEI)

Overview Job Posting Title: Research Program Coordinator, Concrete Bridge Engineering Institute (CBEI) Hiring Department: Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering Position Open To: All Applicants Weekly Scheduled Hours: 40 FLSA Status: Exempt Earliest Start Date: Immediately Position Duration: Expected to Continue Location: PICKLE RESEARCH CAMPUS Purpose The Concrete Bridge Engineering Institute is seeking a qualified Research Program Coordinator to provide administrative, logistical, and communications support for the Institute's programs and activities. The individual in this role will assist with course preparation, website and social media updates, magazine development, event coordination, and participant travel arrangements. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a professional environment. Responsibilities Course and Event Management Support preparation and distribution of course materials, instructional resources, and related documentation. Assist with coordination of course logistics, including scheduling, instructor support, and participant communication. Provide administrative support for planning and execution of workshops, seminars, and other Institute events. Coordinate participant and guest instructor travel, including booking, itinerary preparation, and communication. Marketing and Communications Maintain and update website content to ensure accuracy, consistency, and alignment with Institute standards. Develop and publish social media content to promote programs, events, and organizational initiatives. Draft, edit, and distribute newsletters and other communications to stakeholders. Compliance and Reporting Maintain accurate records related to events, travel, communications, and program activities. Ensure adherence to university policies, safety regulations, and funding agency requirements. Other Tasks Manage day-to-day operations of the CBEI research unit. Perform additional duties as assigned to support Institute operations. Required Qualifications High school graduation/GED and seven years of administrative experience OR Bachelor's degree and five years of administrative experience Demonstrated proficiency in written and verbal communication. Experience with website content management systems and social media platforms. Strong organizational and time-management skills with the ability to prioritize tasks effectively. Proficiency with Microsoft Office (Outlook, Word, Excel, Teams, Power-point) applications. Ability to work independently and collaboratively in a professional setting. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree in communications, business administration, marketing, education, or a related field. More than two years of experience in event coordination, communications, or program administration. Familiarity with email marketing tools, basic graphic design software, or digital content platforms. Experience supporting educational programs or technical training initiatives. Experience in a research, academic or higher-learning environment. Salary Range $70,000 + depending on qualifications Working Conditions Standard schedule: Monday to Friday, 8:00 a.m. - 5:00 p.m., with occasional after-hours work for events or urgent deadlines. Occasional travel or evening/weekend work may be required to support Institute events. Required Materials Resume/CV Letter of interest 3 work references with their contact information; at least one reference should be from a supervisor Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Compliance and Eligibility Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. Equal Opportunity Employer: The University of Texas at Austin is an equal opportunity/affirmative action employer and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about pay. However, employees who have access to compensation information must not disclose it to those who do not have access, except under certain conditions described. Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form and present acceptable documents to prove identity and work authorization. Documents must be presented no later than the third day of employment. E-Verify: The University uses E-Verify to check work authorization for all new hires. The university's E-Verify company ID is 854197. Includes links to E-Verify posters and Right to Work posters. Compliance: Employees may be required to report violations of law under Title IX and the Clery Act. The Clery Act requires notification of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy from University Compliance Services. #J-18808-Ljbffr Phase2 Technology