Legal Secretary 2 (OPEN & PROMOTIONAL)

Employee Type: Regular Department: Prosecuting Attorney Salary: $43,368.00 - $60,430.50 annually ($3,614.00 - $5,035.88 monthly) ($22.24 - $30.99 hourly) Scheduled Weekly Hours: 37.5 Overtime Eligible: Yes Job Posting Date Range: 07/10/2026 - Until Filled Job Summary The Legal Secretary II provides high‑level administrative and technical support to attorneys, judges, and court commissioners. Responsibilities include word processing, legal documentation, public interaction, case filing and database management, and coordination of court procedures. Essential Job Functions Research, establish, maintain, code, modify, track and retrieve information from legal files, contracts, records, microfilm or computer files and customized database applications; enter and verify information following established methods and court rules. Enter and retrieve case information using an appropriate computer‑based data system; prepare reports requiring database extraction. Provide counter and phone work, advising the public and attorneys regarding case status and legal procedures while maintaining confidentiality. Maintain legal files and case controls, prepare and review legal forms and papers, encode or enter information into databases, process and distribute court case files, and provide electronic discovery reports and media to opposing attorneys. Research, prepare and generate complex legal documents (e.g., filings, briefs, motions, subpoenas, pleadings, sentencing paperwork, summons, arraignment letters, warrants, jury instructions, correspondence, reports, memorandums) from minimal instructions. Secure appropriate signatures, cause numbers and authorizations and mail or route documents as designated. Review files, case documents and affidavits to detect completeness, timeliness and errors; provide information to attorneys and prepare proposed court orders. Maintain contact with parties, attorneys and agencies, monitor and review case status, keep departmental database current, and assist attorneys in maintaining accurate court calendars. Assist attorneys in obtaining photos and evidence required for trial. Calculate probation violations and prepare sanction orders. Prepare and file legal documents with court clerks or electronically; obtain required signatures and maintain action dates. Perform additional related duties as assigned. Education and Experience Requirements High School Diploma or GED equivalent. Three (3) years of administrative support experience, including one (1) year of legal support work in a law office or legal environment. Comparable coursework may substitute for required work experience. Knowledge, Skills, and Abilities Knowledge of legal terminology, procedures, court rules and document formatting. Knowledge of general legal office practices, database and presentation applications, macros, and office equipment. Proficient in business English, grammar, punctuation, and spelling; and use of personal computers and software. Strong oral and written communication skills; ability to give and receive work direction. Ability to establish effective working relationships with co‑workers, public officials and the public. Ability to accurately keyboard a minimum of 50 words per minute and maintain confidentiality. Ability to handle sensitive or volatile situations, resolve conflict, and problem‑solve with discretion. Ability to prepare complex legal documents and correspondence implementing proper formatting and terminology. Ability to adhere to office routines, policies, and directions and maintain a professional appearance. Behavioral Standards All County employees contribute to a safe, positive work environment by demonstrating County values: Respect, Communication, Accountability, Integrity, and Innovation. Working Conditions Primarily an indoor environment with moderate noise and temperature levels. Reasonable accommodations may be provided for individuals with disabilities. Total Compensation $55,511 - $77,351 annually, inclusive of base pay, retirement contribution, health and related benefits. #J-18808-Ljbffr Spokane County