Receptionist

Receptionist

Virgin Galactic is seeking a receptionist to provide excellent customer service and administrative support to our front office and team on site. When guests arrive, we want them to find a friendly smiling face. The ideal candidate has strong communication skills, a positive attitude, and a strong work ethic. They should be able to remain calm under pressure, have the ability to perform a wide variety of administrative support functions, and work well with others.

Responsibilities

• Greet visitors warmly and provide hospitality that exemplifies the Virgin values. Connect them with the appropriate party.
• In partnership with security, provide support to reception area. Ensure that facility security and visitor control requirements are met.
• Liaison with IT and facilities to ensure site needs are met.
• Assist with incoming and outgoing mail.
• Provide an organized and stocked workspace including refreshments and maintaining inventory of office supplies for the site.
• Handle food or catering orders for meetings and events.
• Support the planning, organization, and execution of events (team, department, company-wide).
• Support on site tours or meetings as needed including preparation, coordination, and execution.
• Enter and manage purchase requisitions in ERP system (Oracle).
• Prepare expense reports.
• General clerical duties such as data entry, faxing, record keeping.
• Create, modify and proofread documents such as reports, memos, letters, and presentations using advanced Outlook, Microsoft Excel and Word skills.
• Have oversight and provide support as needed for desk assignments, conference room maps, and conference room calendars utilizing the corresponding software.
• Support staff in assigned project-based work as required; other duties as assigned including covering for other administration staff when required.

Required Skills and Experience

• Requires a high school diploma or equivalent.
• 1-2 years of relative experience or associate degree.
• Microsoft Office Suite to include Word, Excel, PowerPoint, Outlook, Visio, and OneNote.
• Strong communication skills both verbally and written.
• Strong teaming and collaboration skills that foster office unity and cohesiveness in support of VG goals, mission, and standards.
• Ability to build strong business relationships with other functional areas to best support mutual objectives.

Physical and/or Additional Requirements

• Monday through Friday shift. Although infrequent, may need to work overtime or weekends occasionally.
• Physically able to handle items weighing up to 25lbs (unassisted).