Clinical Research Coordinator II/III

Clinical Research Coordinator II/III

Job no: 540563

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Grant or Research Administration

Department: 32050000 - PH-PHARM OUTCOMES & POLICY

Classification Title:
Clinical Research Coordinator II/III

Classification Minimum Requirements:
Clinical Research Coordinator II: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Clinical Research Coordinator III: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Job Description:
The College of Pharmacy at UF is recruiting for a Clinical Research Coordinator II or III who will work with principal investigator(s) and other study team members from the Colleges of Pharmacy (COP) and Medicine (COM), University of Florida, as well as relevant external collaborators, to coordinate research activities for ongoing clinical studies. The Coordinator will be responsible for clinical study activities, including participant screening, recruitment and enrollment, scheduling and conducting study visits, which may include collecting medical and medication history, taking physiologic measurements (e.g., blood pressure, height, weight), coordinating sample collection, and collecting survey data. Additional responsibilities include, but are not limited to, accurate data entry, securing and maintaining patient study materials, meeting study deadlines, ensuring adherence to protocol requirements, facilitating Research Participant Payment system, and supporting regulatory needs. The Coordinator must understand and comply with the regulatory policies and procedures regarding human subject research: governmental, state, and as required by the University of Florida.

This position will be filled as either a Clinical Research Coordinator II or Clinical Research Coordinator III dependent on candidate experience and qualifications.

Duties include:

• Coordination of Clinical Research Study Execution, and Project Management:
  • Plan (in collaboration with study team), implement and monitor research participant's recruitment and retention procedures
  • Obtain informed consent
  • Collect and document clinical information from multiple sources (patient, laboratories, medical records etc.)
  • Administer surveys and questionnaires as directed by protocols and standard operating procedures for assigned project(s)
  • Collect, process and transport/ship/store laboratory specimens
  • Maintain case report forms, charts, and all study documentation, ensuring the confidentiality and security of protected health information (PHI) at all times
  • Maintain and organize study participant binders, case report forms, and source documentation; routinely review study records for completeness, accuracy, and consistency, and resolve data discrepancies in collaboration with the study team.
  • Manage participant study visits and follow-up in compliance with study protocols
  • Understand medications and medical terminology related to this study
  • Generate reports on study data collection, recruitment, and retention metrics for quality control and process improvement
  • Meet project requirements in a timely and consistent manner
  • Continually monitor, evaluate, and report barriers to existing study process; collaborate with study team(s) to develop and implement solutions.
• Education, Communication, and Training:
  • Conduct outbound calls, emails, and text messages to support patient recruitment, schedule study visits, and manage follow-up communications
  • Receive and respond timely to communications from research participants and study teams
  • Effectively assess research participants' and study teams' needs and concerns, and request additional help when needed
  • Determine appropriate actions to be taken regarding research participant encounters and escalate as needed
  • Coordinate and lead the training of new team study personnel
  • Participate in all required meetings and training sessions as necessary
  • Show courtesy and professionalism on all calls to ensure a positive experience
  • Develop and maintain relationships with clinic personnel at study recruitment sites and external study team collaborators
  • Advise patients and participants on the purpose of the study/project and the sequence of activities required by the protocols
• Regulatory oversight:
  • Assist with the preparation of study-related documents and maintaining study files for IRB and HIPPA compliance; ensuring compliance of research studies; and, assisting with internal or external study audits
• Fiscal:
  • Collaborate with suppliers/vendors and COP fiscal team to ensure verify and process invoicing for study procedures and materials; process and track reimbursements for patients; and, help with budgeting for clinical study procedures/materials for active awards and grant applications

Expected Salary:
Clinical Research Coordinator II: $55,000-$65,000

Clinical Research Coordinator III; $65,000-$75,000


Employment Benefits include:
Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

Required Qualifications:
Clinical Research Coordinator II: Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Clinical Research Coordinator III: Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Preferred:

The ideal candidate is a team player, quick learner, highly attentive to detail, very organized, and able to work in a multidisciplinary field and fast-paced environment. They are also able to coordinate multiple tasks and perform tasks with only moderate supervision (i.e., most tasks will need to be performed independently).


Experience with using Microsoft Office, EPIC, REDCap, and phlebotomy is preferred.

Special Instructions to Applicants:
To be considered, you must upload your cover letter, resume, and list of three professional references.

As a part of our review for research and research support positions, we look for a full CV which includes all professional appointments/engagements, all post-secondary education, and all publications from post-secondary education and all respective dates. Please be sure to not use acronyms in your CV. This CV should include names of entities associated with any projects.

This position will be filled as either a Clinical Research Coordinator II or Clinical Research Coordinator III dependent on candidate experience and qualifications.

This is a time-limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:Yes

Advertised: 14 Jul 2026 Eastern Daylight Time

Applications close: 21 Jul 2026 Eastern Daylight Time

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