Human Resources Analyst

Human Resources Analyst

Under the direction of the assigned supervisor, the Human Resources Analyst develops, administers, implements, and coordinates various staff activities within the City's Human Resources department including benefits administration, recruitment and retention, hiring and onboarding, compliance, employee relations, assisting with retirements, and a variety of paraprofessional and technical duties that are complex in nature. Trains, motivates, evaluates, and supervises Human Resources Department staff; performs related duties, as required.

Essential duties and responsibilities may include but are not limited to the following:

• Selects, trains, motivates, sets work priorities, and evaluates the performance of assigned staff.
• Provides technical assistance to staff in resolving problems or issues.
• Participates in the implementation of disciplinary actions and promotes teambuilding.
• Ensures compliance with State and Federal laws, rules, and regulations.
• Reviews and evaluates work methods and procedures.
• Manages and participates in the development and implementation of goals, objectives, and policies.
• Manages technical and complex duties related to employee benefits, including health, dental, vision, COBRA, life, and disability insurance.
• Administers, plans, organizes, and evaluates the development and implementation of employee and retiree benefit plans.
• Plans, prepares, and completes the age-in process for early retirees and dependents into Medicare supplemental programs.
• Reviews and updates individual election of benefits provided for each individual retiree classification.
• Obtains monthly, quarterly, and annual OSHA reports and submits reports to all departments, along with the Safety Committee, monitors required CalOSHA postings.
• Assists with Workers' Compensation claims and works closely with the Human Resources Officer.
• Administers and coordinates 457, 401a plans, and CalPERS benefits.
• Assists with the design and development of benefits training and instructional materials.
• Develops and administers benefit policies and procedures.
• Oversees, reviews, verifies, edits, and inputs personnel/benefit transactions.
• Assists with the hiring and onboarding processes for new hires and promotions.
• Oversees and conducts new employee orientations.
• Oversees and maintains complex record keeping including new hires, promotions, merit increases, transfers, terminations, retirements, salary adjustments, and all other personnel changes.
• Oversees and maintains employee personnel files.
• Assists with the City's employee evaluation/merit program.
• Assists with extending and/or withdrawing job offers.
• Assists with maintaining the Position Control and Employee Master database.
• Responds to public records requests.
• Develops and maintains job classification descriptions.
• Assists with the coordination of staffing needs with the Human Resources Officer and administers all phases of recruitment processes.
• Oversees the evaluation of applications, and maintains accurate, complete, and current recruitment and testing records.
• Oversees and prepares statistical analysis of examination results to ensure accuracy.
• Assists with technical and selection interviews.
• Assist with the design and development of department-related brochures and marketing materials.
• Attends job fairs and other events to promote City employment opportunities.
• Coordinates employee training.
• Tracks department expenditures for adherence to budgetary boundaries.
• Compiles monthly, quarterly, and yearly operations reports.
• Oversees departmental inventory and purchasing.
• Oversees and processes invoices and resolves billing issues.
• Conducts class and compensation surveys which includes researching, compiling, analyzing, and summarizing data on salaries, classification, and benefits.
• Conducts job analysis audits, meet with personnel, and develop necessary reports.
• Assists with employee discipline processes, personnel investigations, and prepares documentation and reports.
• Responds to complaints and requests for information from the public and City staff.
• Monitors ongoing proposed and/or approved State and Federal laws for the department and the City.
• Adjusts administrative procedures to remain in compliance with applicable labor laws and regulations.
• Serves as a resource for advising staff on labor related laws, regulations, policies, and procedures.
• Composes correspondence, memos, and reports.
• Assists with preparing agenda items.
• Attends various professional organization meetings, Committee meetings, department-related meetings, workshops, and other regulatory meetings as a representative of the City.
• Coordinates vendor meetings, events, and seminars.
• Implements and monitors department programs.
• May assist Risk Management or Emergency Management, as needed.
• Responds to verifications and confidential government agency inquiries.
• Participates and coordinates special projects.
• Maintains confidentiality of work-related issues and City information.
• Assists with the development, management, and monitoring of the agency-wide personnel budget, ensuring compliance with public sector fiscal policies, labor agreement, and staffing allocations.
• Safely operates City vehicles and equipment.

Minimum Qualifications:

Education, Training and Experience Guidelines:

Bachelor's degree from an accredited four-year college or university with major coursework in Human Resources, Business Administration, Public Administration or a closely related field AND three (3) years of professional experience in Human Resources in one (1) or more of the following areas: benefits administration, compliance, onboarding, and/or recruitment and retention, is required. One (1) year of lead or supervisory experience is preferred.

License and Certification Requirements:

Must possess a valid California class "C" driver's license upon hire and maintain it throughout the length of employment with the City of Victorville.

Knowledge of:

• City policies, procedures, and Municipal Code.
• Principles and practices of human resource administration.
• Principles and practices of effective staff management, supervision, and training.
• Principles and practices of administrative management.
• Americans with Disabilities Act (ADA) regulations.
• Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA) regulations.
• Pertinent Local, State and Federal laws and regulations related to employee benefits and leave programs such as ACA, HIPAA, and IRS Section 125.
• Principles and practices of records management and reporting.
• Cost accounting procedures, practices, and their relationship to budgeting.
• Principles and practices of project management.
• Principles and practices of strategic planning.
• Techniques of testing, recruiting, and candidate selection criteria.
• Mathematical and statistical computations.
• Record keeping and file maintenance principles and procedures.
• Legal, ethical, and professional rules of conduct for public sector employees.
• Human Resources policies and procedures governing the retention and release of confidential information
• English usage, spelling, grammar, punctuation, and basic mathematical principles
• Principles, practice, and legal requirements of employee benefits administration, including health, dental, vision, life insurance, COBRA, worker's compensation, and retirement systems
• Public human resources policies and labor agreements affecting benefits and leave administration
• Budgeting and financial practices related to benefits funding and cost analysis
• Methods of data analysis, benefits benchmarking, and vendor performance evaluation
• Effectively communicating complex benefit programs to diverse employee populations
• Interpreting and applying benefit-related policies, contracts, and legislation
• Managing vendor relationships and contracts
• Using HRIS and benefits administration platforms (e.g. PeopleSoft, Munis, and NeoGov)
• Developing and presenting reports, recommendations, and cost analyses
• Leading and developing staff in a team-oriented environment
• Collective Bargaining Agreements in relation to Memorandum of Understanding (MOUs)

Skill in: