Administrative Specialist

Job Title

What are you seeking in a new position? If you're like many others, doing something meaningful is important to you. How about work/life balance? Affordable healthcare? Comprehensive well-being programs? An excellent retirement plan with significant employer contributions?

If you answered "yes" to these questions, keep reading. You can find it all right here in Pinal County. It might be time for a change of scenery, where you can make a difference and benefit from an employer who cares for and values its people.

Pinal County proudly invests in the future of our 2000 employees every day, and we have the best team! We offer a wide range of impressive benefits, including retirement plans that are among the best Arizona has to offer! Just take a look:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    • After Three (3) Years of Service, 18 Vacation Days Accrued Annually
    • After Five (5) Years of Service, 20 Vacation Days Accrued Annually
  • 13 Sick Leave Days Accrued Annually Starting Day One
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• Paid Sabbaticals Every Five (5) Years
  • Two-Week Sabbatical After Five Years of Continuous Service
  • Three-Week Sabbatical After Ten Years of Continuous Service
  • Four-Week Sabbatical After Fifteen Years of Continuous Service
  • Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  • Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans
• Comprehensive Wellness Program
  • Quarterly Wellness Challenges
  • Vision Exams and Optometry Events Onsite
  • Vaccination Clinics
  • Onsite Mammogram and Prostate Screening Events
  • Skin Cancer Screening Events Onsite
  • Biometrics and Health Screening Events Onsite
  • Financial Health and Retirement Planning Events Onsite & Online
  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave
• Van Pool Options
• Short-Term Disability Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

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Job Summary

Perform a wide variety of administrative and technical support functions of a highly responsible nature in relieving a Director of technical, organizational and administrative duties under basic supervision.

Typical Classification Essential Duties

• Perform experienced clerical, technical, and administrative duties, including special projects, special program activities, managing calendars, coordinating activities, data management, record keeping, research, and providing informed and confidential technical assistance to customers and perform duties in accordance with County policy and procedures and within scope of authority.
• Use knowledge of County policies and state and federal regulations to assist work group with County administrative support functions, technical procedures, and program administration, explain rules, policies, and procedures, and work independently, and make appropriate decisions based on experience.
• Exercise initiative in performing technical assignments and resolving problems, develop and create technical and operational documents and reports, apply judgment and knowledge of the operations of the work group to resolve problems and make work process decisions, and refer matters requiring policy interpretation to supervisor for resolution.
• Manage special projects and programmatic assignments, covering a wide variety of subjects requiring knowledge of the procedures and policies of the assigned Department and create, review, edit, and process memoranda, technical documents, and other communications.
• Maintain department files and library, collect and compile statistical data, develop and create administrative, technical, and statistical reports, and update manual and computer records and tracking systems.
• Purchase and distribute supplies and equipment and manage inventory, work with vendors, verify deliveries and services, and resolve customer service and technical issues.
• Work on budgets, travel expenses, reimbursements, and/or financial reports, as assigned.
• Provide experienced customer service, information, and assistance to visitors, staff, and others having business with the County using knowledge of County policies and procedures and assist customers with requests, applications, government forms, and other documents.
• May supervise daily activities of clerical staff.
• Work on various assignments, special projects, special program activities, and coordinating activities for Managers and Directors.
• Review, research, and provide informed and confidential technical assistance to Managers, staff, and customers.
• Explain policies and procedures to staff and make appropriate decisions based on experience.
• Work independently and exercise initiative in performing technical assignments and resolving problems.
• Manage Directors, Deputy Directors and/or other calendars, scheduling of meetings and coordinating activities.
• Assist in various aspects of the recruitment process.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements to Perform Work

• High school diploma or GED equivalent.
• Four (4) years of progressive administrative, computer, and/or accounting experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• newly established Arizona Residents must have one
• Associate's Degree.
• Specific technical training and certification may be required for some incumbents.

Knowledge, Skills, and Abilities

• Knowledge of applicable policies, procedures, and regulations covering specific areas of assignment.
• Knowledge of Federal and state laws and local ordinances covering specific areas of assignment.
• Knowledge of County administration policies, including accounting, budgeting, payroll, and personnel regulations.
• Knowledge of principles of record keeping, scheduling records retention, and confidential records management.
• Knowledge of specialized County and state agency technical forms, software applications, and network operating environments.
• Knowledge of customer service principles, protocols and methods.
• Knowledge of business computers and standard MS Office software applications.
• Skill in interpreting and explaining policies and procedures of assigned department.
• Skill in researching, compiling, and reviewing data for special projects, and preparing narrative and statistical reports.
• Ability to work independently and maintain composure and confidentiality.
• Ability to work effectively in a high-pressure, multi-tasking environment with changing priorities.
• Ability to understand and apply relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders, and other governing regulations.
• Ability to use initiative and independent judgment within established procedural guidelines.
• Ability to meet critical time deadlines.
• Ability to plan, organize and supervise staff, as assigned.
• Ability to perform duties in accordance with County policy and procedures, and within scope