Senior Billing Specialist

Senior Billing Specialist Project Billing & Job Cost Accounting This Jobot Consulting Job is hosted by: Tammy Rivera Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume. Salary: $25 - $35 per hour A bit about us: We are a well-established, project-driven engineering firm with decades of experience supporting complex infrastructure and utility-related work. Our team brings a multidisciplinary background across engineering, surveying, and field services, allowing us to support projects from concept through execution with accuracy and efficiency. We are built on a foundation of mentorship, collaboration, and servant leadership. Our culture supports professional growth, cross-training, and long-term career development while respecting work–life balance. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs. Why join us? Why Join Stable organization with established corporate operations Supportive team environment with growth potential Excellent team environment Competitive compensation, benefits, and PTO Job Details The Billing Specialist provides high-level billing and administrative support within a project-based accounting environment. This role partners closely with project managers to manage multiple projects, billing types, and deadlines while maintaining a high level of accuracy and organization. The position is responsible for overseeing job cost and billing data, preparing and issuing complex Time & Materials (T&M) and lump-sum invoices, and ensuring compliance with contract terms, client requirements, and internal controls. The Billing Specialist supports projects from setup through closeout and serves as a key point of contact for billing coordination, issue resolution, and process improvement. Key Responsibilities Assist with new project and job setup, including data entry, tracking, and reporting Prepare, review, and issue monthly draft and final invoices Maintain accurate job cost, billing, and project data within accounting systems Organize and maintain confidential project records and files Review and process invoices for accuracy and completeness Prepare and distribute scheduled and ad hoc reports Support monthly billing cycles and project closeout activities Manage billing-related communication with internal teams and external clients Identify discrepancies and escalate issues to ensure timely and accurate billing Provide ongoing administrative and billing support to project managers Minimum Qualifications 1–2 years of experience in billing, clerical, construction accounting, or job cost (T&M) accounting Strong proficiency in Microsoft Excel and Microsoft Office High attention to detail with strong data accuracy skills Effective verbal and written communication skills Ability to manage shifting priorities in a fast-paced environment Strong analytical, mathematical, and financial tracking skills Preferred Qualifications Prior invoicing or billing experience Experience supporting project managers in a project-based environment Deltek experience preferred Education High school diploma or GED required Associate degree in Business Administration or a related field preferred Position is onsite for first 30 days of training, then hybrid (2-days remote) Interested in hearing more? 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