Accounts Payable

Job Description

Job Description

Position Overview:  The Accounts Payable and Administrative Assistant position is responsible for processing all invoices in an accurate, efficient and timely manner.  Responds professionally to vendor and internal inquiries regarding payment status.  Responsible for ensuring supporting documents are accurately filed and easily retrievable. In addition, the Accounts Payable and Administrative Assistant position performs basic accounting support including reconciliations, financial analysis, audit and budget functions in connection with maintaining the financial records. This position plays an active role in assisting with employee onboarding and administrative tasks, while actively participating in department and hospital performance initiatives when needed to ensure success.

Major Duties/Key Responsibilities/Essential Functions:

Process outgoing payments in compliance with financial policies and procedures, ensure appropriate supporting documentation and approval. 

Perform day to day financial transactions, including verifying, classifying, and entering accounts payable invoices. 

Collaborate with internal teams to address inquiries and provide support related to accounts payable. 

Assist with month-end closing activities, including general ledger reconciliation. Manage accounts payable using accounting software and other programs.

Compare invoices, orders, prices, terms of payment and other charges to ensure accuracy. Identify and resolve any discrepancies to accounts. 

Accurately maintain bookkeeping databases and spreadsheets and updating information as needed. Participate in financial audits.

Assist in managing employee onboarding process.

Other financial or administrative duties as assigned by manager.

Job Qualifications: 

Experience: 

Two years of work experience in an accounting related role preferred

Experience using general office equipment.

Knowledge of basic bookkeeping and accounts payable principles.

High degree of accuracy and attention to detail.

Must be dependable, professional and a team player.

Ability to multi-task and be flexible with job demands.

Proficiency in Microsoft Office Suite, specifically Excel and Word.

Understanding of and ability to adhere to generally accepted accounting principles.

Possess excellent communication/interpersonal, analytical and problem-solving skills.

High level of integrity with ability to handle confidential information appropriately.

Required Education:  High School Diploma or equivalent, Bachelor’s Degree preferred

Required Certifications/Registrations:   None