Accounts Receivable Specialist

Job Description

Job Description

Position Summary

The Accounts Receivable (AR) Specialist I is responsible for processing customer billings, supporting collections efforts, maintaining accurate AR records, and assisting with customer account reconciliation. This entry-level position performs foundational AR functions, including data entry, invoice preparation, payment application, and documentation management. The AR Specialist I works closely with internal departments and customers to ensure timely, accurate, and professional communication while protecting the confidentiality of financial information.

Essential Job Functions

• Prepare and process customer invoices in accordance with contracts, billing schedules, and project documentation.
• Review job cost data, purchase orders, and supporting documents to ensure accurate billing.
• Assist in applying customer payments including checks, ACH, and wire transfers.
• Maintain accurate AR files and documentation per department procedures.
• Communicate with customers regarding invoice status, missing information, and billing inquiries.
• Support AR collections efforts by sending statements, following up on outstanding balances, and documenting communication.
• Reconcile customer accounts and research discrepancies with internal departments.
• Assist with lien release preparation, preliminary notices, and compliance documents as needed.
• Monitor the AR inbox and respond to internal and external inquiries.
• Assist with weekly/monthly AR reports and data entry tasks.
• Support month-end closing activities including reconciliation assistance and accrual documentation.
• Coordinate with Project Managers and field teams to resolve billing issues or documentation gaps.
• Ensure compliance with internal controls, accounting policies, and audit requirements.
• Support continuous process improvement initiatives related to AR workflow and accuracy.
• Performs other related duties as required or assigned. Responsibilities may be modified or added based on operational needs and business priorities.

Qualifications

Education:

• High school diploma or GED required.
• Associate degree in Accounting, Business, or related field preferred.

Experience:

• 1–2 years of accounts receivable, accounting, or administrative experience preferred.
• Construction or project-based accounting experience is a plus.
• Knowledge of Texas construction lien law, lien waiver and releases (preferred)

Licenses/Certifications (if applicable):

• None required.

Skills:

• Strong attention to detail and accuracy in billing and data entry.
• Basic understanding of AR processes including invoicing, payment application, and collections.
• Strong communication and customer service skills.
• Ability to work professionally with vendors, customers, and internal departments.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Ability to maintain confidentiality of financial and company information.
• Proficiency in Microsoft Excel, Outlook, and accounting software (Vista, Sage, or similar preferred).
• Ability to work independently and as part of a team in a deadline-driven environment.

Physical Demands and Work Environment

This position is primarily sedentary to light work in nature. The employee is regularly required to sit for prolonged periods, use hands and fingers to operate office equipment, and occasionally stand, walk, bend, or reach. The employee may occasionally lift or move materials weighing up to 20 pounds.

Work is typically performed in a professional office environment, with occasional visits to field or construction sites. Employees may be exposed to outdoor weather conditions, dust, and construction noise when visiting job sites. All work must be performed in compliance with OSHA and applicable state safety regulations, including the use of appropriate personal protective equipment (PPE).

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position in accordance with the Americans with Disabilities Act (ADA) and applicable federal, state, and local laws.

Equal Employment Opportunity and At-Will Statement

Blazey Construction Services is an Equal Opportunity Employer and prohibits discrimination or harassment based on race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.

This job description does not constitute a contract of employment. Employment is at-will and may be terminated by either party at any time.