Admin Jr. Associate

Admin Jr. Associate

Wiz Kids Sports Camps are seasonal youth sports camps that offer athletic and academic enrichment to participants.

Job Title: Admin Jr Associate

Locations: Homewood Flossmoor High School, Whitney Young High School, Westmont High School (TBD)

Qualifications:

• High school diploma or equivalent required; ideal for recent high school graduates entering college, current college students, or recent college graduates (Class of 2027).
• Strong written and verbal communication skills with the ability to interact professionally with campers, families, staff, and campus partners.
• Strong organizational and attention-to-detail skills, with the ability to manage multiple responsibilities in a fast-paced environment.
• Demonstrates reliability, punctuality, professionalism, and accountability in completing assigned responsibilities.
• Comfortable using computers and learning digital platforms for email, attendance, scheduling, communication, and documentation.
• Strong teamwork, initiative, and problem-solving skills, including the ability to receive feedback and appropriately escalate concerns.
• Interest in working with children and supporting a positive camp environment; previous experience through employment, volunteering, school organizations, athletics, or community involvement is preferred but not required.

Position Responsibilities:

• Manage Front Desk Operations Maintain front desk coverage and provide a welcoming, professional first point of contact for parents, guardians, visitors, and campus partners.
• Support Parent & Family Communication Answer and route calls and emails, log parent inquiries, track unresolved concerns, distribute designated feedback surveys, and escalate sensitive matters to site leadership.
• Coordinate Camper Check-In & Dismissal Support daily arrival and dismissal, including attendance tracking, late arrivals, early dismissals, rosters, computers, and escalation of attendance or dismissal discrepancies.
• Manage Lost & Found Own the site's Lost & Found process by promoting camper item labeling, organizing recovered belongings, contacting families regarding identifiable items, tracking outreach, and coordinating unclaimed items with the Site Director.
• Maintain Administrative Documentation Organize camper, attendance, staffing, and operational records while maintaining confidentiality and ensuring necessary forms, schedules, and site documents are readily available.
• Support Weekly Staffing Meetings Attend weekly meetings, document key updates, decisions, deadlines, and action items, and submit completed meeting notes to HR for record keeping.
• Support Site Events & Special Programs Participate in Competition Day and Field Day committees and assist with planning, schedules, rosters, materials, check-in, event logistics, and administrative follow-up.
• Assist With Inventory & Site Operations Support inventory counts and audits, distribute and collect program materials, monitor supplies and equipment, assist with water distribution, and deliver materials to classrooms as needed.
• Provide Camper & Program Support Assist with camper supervision, transitions, classroom/program coverage, and program audits when assigned, while escalating behavioral, safety, or programming concerns to appropriate leadership.
• Provide General Site & Operational Support Coordinate available rooms and meeting spaces, manage visitor procedures, assist with technology/equipment, field trips, and site-wide activities, and complete additional operational responsibilities as assigned by the Site Director.

Camp Hours:

*Please note these are the tentative dates for the Operation of the Wiz Kids 2027 Camp Season.

Event - Homewood-Flossmoor - Whitney Young

Staff Orientation - May 29, 2027 - June 5, 2027

Camp Move-In - June 46, 2027 - June 1112, 2027

Camp Operation Dates - June 7-August 6, 2027 - June 14-August 6, 2027

Compensation: Starting at $15.50/hr

Why Join Wiz Kids?

As a Jr. Associate, you'll gain hands-on professional experience while developing valuable skills in communication, teamwork, organization, leadership, and problem-solving. Throughout the summer, you'll receive mentorship and feedback from camp leadership, take ownership of meaningful responsibilities, and build experience you can add to your resume. Team members who successfully complete the season may also be eligible for recommendation letter support and future return opportunities, plus you'll receive Wiz Kids gear for the summer!