Accounting Clerk

Job Description

Job Description

Description:

TITLE: Accounting Clerk

DEPARTMENT: Accounting

REPORTS TO: Accounting Manager

JOB SUMMARY

Responsible for posting and general accounting of revenues, processing vendor invoices, and journal entry preparation.

ESSENTIAL FUNCTIONS

Responsibilities: 

• Process accounts payable and ensure timely payment of invoices.
• Conduct regular reconciliations of accounts to ensure accuracy.
• Audit, apply, research and refund or take as income all advance deposits, cancellation fees, and no-show fees on individual reservations.
• Respond to guest questions or problems in a timely, professional manner.
• Maintain accurate records, files, reports, contracts, etc.
• Maintain confidentiality of financial information and adhere to company policies and procedures. 

SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel. 

• Assist with accounting office issues.
• Additional duties as necessary and assigned.

Requirements:

SPECIFIC JOB KNOWLEDGE, SKILLS, AND ABILITIES

• Must be able to speak, read, write and understand the primary language(s) used in the workplace.

• Requires good communication skills, both verbal and written. 

• Must possess computer skills, including, but not limited to, accounting programs, Microsoft Word and Excel.

• Desire to participate as part of a team. 

• Must be able to handle a high workload volume with organization and control.

• Ability to solve problems and make rational decisions.

• Must possess a high level of accuracy and neatness.

PHYSICAL DEMANDS

• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.

• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task. 

• Must be able to lift up to 15 lbs. occasionally.

• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.

• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.

• Requires manual dexterity to use and operate all necessary equipment. 

• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

AVAILABILITY

This company operates seven days a week, 24 hours a day. Generally, the position works Monday through Friday with hours varied based on business demand. At times it may be necessary to move you from your accustomed work day, to include Saturdays and Sundays, or time of work if business or task assignments demand. In addition, it should be understood that business needs determines the amount of hours that you work.