Executive Assistant

Job Description Coordinates and maintains the Executive calendar for meetings and appointments. Manages all communications for the Executive and the department, including written correspondence and telephone contacts. Fields departmental phone calls, provides troubleshooting, routes callers appropriately, screens department mail, reduces paper flow, and manages follow-up correspondence. Maintains the department invoice process, including receiving, validating, filing, and processing invoices for payment, and prepares monthly expense reports. Maintains department supplies and orders supplies. Assists the Executive and department with developing PowerPoint presentations and making minor changes to graphic files, and develops and maintains Excel files for departmental reporting. Attends departmental meetings, takes minutes, transcribes, and prepares documentation as needed. Manages the department’s electronic filing system. Assists with managing project assignments for the department as needed. Assists with developing the annual operating budgets and supports the strategic planning process. Represents the department on cross-functional teams and task forces within the hospital and at community events. Other duties as assigned. Schedule: Full time Shift: Day (United States of America) Address: 11801 SOUTH FWY City: BURLESON State: Texas Postal Code: 76028 Benefits Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits Knowledge, Skills, and Abilities Proficient with computer programs with word processing: PowerPoint, Excel and Word. [Required] Demonstrates interpersonal skills by effectively communicating with all levels of management and outside vendors. [Required] Strong emphasis on organizational skills and strong attention to detail and ability and willingness to multi task. [Required] Ability to deal with data that is of a sensitive and confidential nature. [Required] Ability to work independently or in a team environment. [Required] Good math skills with an ability to understand and work with spreadsheets. [Required] Displays professional interactions with all levels of internal and external customers as demonstrated by work history and interview process. [Required] Excellent verbal and written communication skills as demonstrated by application resume, work history and interview process. [Required] Visio [Preferred] All other Microsoft applications [Preferred] Great math skills [Preferred] Analytical and critical-thinking skills [Preferred] Executive clerical support training [Preferred] Education Associate [Preferred] Bachelor's [Preferred] High School Grad or Equiv [Required] Work Experience 2+ prior experience working in assigned department or a medical/hospital related environment [Preferred] 5+ years of Executive Administrative experience [Required] Prior administrative support for an executive/C-Suite level [Only Being Considered at this time] Physical Requirements Physical Requirements: Pay Range $46,642.00 - $86,759.00 This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. #J-18808-Ljbffr