Legal Secretary Litigation

Job Description

Job Description

Position Overview

Established Corpus Christi and Texas civil litigation firm seeks an experienced Litigation Legal Secretary to provide comprehensive administrative and legal support to attorneys in a fast-paced defense litigation environment.

Required Qualifications

Experience

• 5 + years of current litigation and/or personal injury legal secretary experience
• Demonstrated stable work history
• Experience supporting multiple attorneys preferred

Technical Proficiency

• Required: Proficient in MS Office Suite (Word, Outlook, PowerPoint, Excel)
• Required: Strong working knowledge of document management systems (iManage or similar platforms)
• Required: Electronic court filing experience in both Texas state and federal courts (e-filing systems)
• Experience with legal calendaring/docketing software preferred
• Knowledge of Adobe Acrobat for document preparation
• Typing accuracy at minimum 60 wpm

Knowledge & Skills

• Solid understanding of Texas state and federal court rules and procedures​
• Knowledge of civil litigation procedures, discovery, and trial preparation​
• Strong organizational abilities and exceptional attention to detail​
• Excellent written and verbal communication skills​
• Ability to prioritize competing demands and meet strict deadlines​
• Maintain strict confidentiality in all communications

Professional Attributes

• Self-motivated, proactive, and detail-oriented​
• Technologically adept with ability to learn new systems quickly
• Reliable with strong work ethic and positive, team-oriented attitude​
• Ability to remain poised and thrive in a challenging, fast-paced environment​
• Enthusiastic and energetic approach to work

Essential Responsibilities

Litigation Support

• Provide comprehensive administrative support to assigned attorneys and team members as needed
• Draft routine notices, pleadings, and discovery materials; create shells/templates for pleadings and discovery​
• Prepare and organize written discovery materials, responses, and related documents
• Edit and redline contracts and other draft documents
• Proofread legal documents for accuracy, grammar, and formatting consistency​

Trial & Hearing Preparation

• Assist with trial, hearing, and deposition preparation
• Prepare and organize binders, exhibits, and other trial materials​
• Coordinate logistics for depositions, mediations, hearings, and court appearances​

Court Filing & Calendar Management

• Electronic filing in both Texas state and federal court e-file systems​
• Maintain accurate calendaring of all deadlines, court dates, and appointments​
• Monitor and implement Scheduling Orders and Docket Control Orders​
• Correspond with courts, opposing counsel, mediators, and other parties as requested

File & Document Management

• Create, maintain, and systematically organize electronic and physical files using iManage and standard file management systems​
• Organize and store all pleadings, discovery, deposition transcripts, correspondence, and case-related materials
• Scan, profile, and manage case documentation

Billing & Administrative Support

• Enter time entries for billing, including use of client-required task/activity codes
• Assist with preparation and editing of invoices
• Coordinate travel arrangements and conference calls
• Perform all other administrative tasks as requested

Additional Requirements

• Notary: Must be a current notary public or obtain notary commission within 90 days of hire
• Schedule: Monday–Friday, 8:30 AM – 5:30 PM; occasional after-hours/weekend availability required for trials, hearings, emergency matters, or urgent deadlines​