Installation Coordinator

Job Description

Job Description

About us:

At Schlosser Signs, we design, manufacture, and install custom signage for clients throughout Colorado bringing their visions to life. In business since 1999 Schlosser is a leader in the signage industry, and we are continuing to grow as a full-service provider throughout the Front Range and beyond. With more than 40 employees and projects ranging from single sign installations to hundreds of signs at a single location, we are actively looking to expand by hiring a superstar Project Manager who is talented, smart, and has experience in the construction field. We offer a comprehensive pay and benefits package with paid time off, 401k, health, dental, vision insurance, and other benefit offerings for all our full-time employees.

Headquartered in Windsor, Colorado we are expanding our team with people who share our vision: To provide stunning best-in-class custom signs to businesses, institutions, and government agencies by providing our clients with fantastic designs, exceptional project management, punctual installation, and best-in-class after sales support through (in our opinion) the best team in the industry.

Position Summary:

We are building a company that has the best talent in Colorado and are looking for the rock stars of the, people who have a diverse background in construction, who love to learn, and who just want to crush it. Are you awesome at what you do? Can you juggle tasks and solve problems like a champion of life? Do you love working in a fast-paced environment? If so, you may be the person we are looking for.

The Installation Coordinator serves as a liaison between Project Management, Field Operations, Production, Subcontractors, and Clients to ensure our installation crews and project managers have the information and equipment needed to deliver world-class sign installations.

This role is responsible for creating and organizing project documentation while championing planning, coordination, and resource allocation across multiple projects and teams. Working closely with multiple departments, this role is key to dotting “i’s” and crossing “t’s,” helping ensure that site schedules can be met, vendors and subcontractors are correctly sequenced, and other challenges such as weather or site delays are mitigated quickly. Think of it as being a right hand to our project managers and installers… this role is there to help fill in the gaps, and make sure things are organized to run smoothly while our teams are on site.

If you are naturally organized, can prioritize tasks easily, love coordinating and working closely with multiple stakeholders, and enjoy figuring out solutions in advance and on-the-fly, this could be your dream job.

Essential Duties and Responsibilities:

Project Planning & Coordination

· Helps manage day-to-day operational aspects of multiple projects with varying scopes.

· Coordinate installation activities for multiple projects simultaneously while working with our project managers and installation teams to maintain project schedules.

· Compile project documentation, drawings, surveys, and installation requirements to ensure site readiness prior to deployment.

· Assists project managers in coordinating subcontractor work such as excavation, concrete, masonry, etc. including scheduling, and obtaining quotes.

· Participate in regular planning and status meetings with other departments.

· Keeps team members well informed of any project changes.

· Reports on the health of their projects with key indicators.

Installation Scheduling & Dispatch

• Confirm site readiness with customers, property managers, and job-site contacts prior to installation team dispatch.

• Works closely with project managers and director of manufacturing to ensure installation schedule aligns with customer commitments/requirements

• Ensure installation crews receive complete project packages including plans, permits, contact information, site instructions, and safety requirements in advance of dispatching installation crews.

Field Operations Support

• Coordinate equipment deliveries, on-site material orders such as concrete, utility locates, traffic control, and specialty services as required.

• Escalate project concerns to Project Managers when customer communication or changes to scope are required.

• Monitor installation progress and provide status updates to Project Managers

Reporting

• Ensure installation crews document projects with pre-installation, progress, and completion photographs.

• Maintain installation records, photographs, and field documentation, to ensure proper documentation can be sent to clients as needed and at the end of each project.

Post-Installation Activities

• Confirm project completion and notify Project Managers.

• Assist in scheduling and coordination of punch-list and warranty work.

• Support continuous improvement initiatives by identifying opportunities to improve installation processes and project execution.

Experience, Knowledge, Skills & Abilities:

• Excellent communication skills for client interactions, internal teams, and vendor coordination.
• Exceptional attention to detail with great analytical and problem-solving skills
• Strong scheduling, prioritization, and time management skills
• Technical aptitude to review shop drawings, proofs, and installation plans.
• Ability to adapt to unexpected challenges (delays, material shortages, scheduling conflicts).

Preferred Education and Experience:

• 2 years of construction related experience
• Bachelors degree in business administration (preferred but not required)

Additional Eligibility Qualifications:

· Must pass pre-employment drug test, and background check.