Workplace Coordinator

Job Title: Workplace Coordinator Duration: Nov 3, 2026 – May 4, 2027 Location: San Francisco California 94105 Pay Rate: $80.00 JOB DESCRIPTION We are hiring a seasoned and passionate Workplace Coordinator to join in San Francisco. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role. We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported! Responsibilities: Vendor Management and Coordination Coordinating with and managing vendors who handle day-to-day operations and maintenance of our San Francisco office buildings, such as deliveries, office supplies and daily janitorial services Partnering with the extended workplace team to keep the buildings running smoothly and to provide employees with a safe, functional and comfortable environment and a consistently high level of service Problem-Solving and Responsiveness Responding to requests in our internal ticketing system within Service Level Agreements, providing a high level of customer service through clear, timely and empathetic communication Addressing workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendor and keeping colleagues informed and supported until the issue is resolved Conducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairs Providing emergency response support in partnership with Security, and helping us stay compliant with local codes Organizational Skills and Adaptability Managing multiple competing priorities, with discernment on prioritization Setting up furniture configurations for onsite meetings and events, bringing a hospitality mindset to every request Performing workstation setups, including monitors, monitor arms and other ergonomic equipment Process Documentation and Culture Development Helping maintain our Standard Operating Procedures Developing and preserving office culture and norms Partnering closely with People Operations, Security and vendors Additional Areas of Support Supporting HVAC and preventive maintenance Supporting office moves, restacks and reconfigurations Supporting safety, permits, inspections and code compliance You might be a good fit if you: Have 4+ years of experience in workplace coordination and building operations Have working knowledge of building systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and services Have a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes work Enjoy rolling up your sleeves, with no task too big or too small Have excellent organizational and communication skills, and can multitask Can lift up to 50 pounds Strong candidates may also: Have managed workplace projects or programs, such as HVAC, preventive maintenance or office moves, in a multi-building or high-growth environment Have prior experience with vendor management, food and beverage service, and hospitality Be interested in artificial intelligence and care that it is developed safely and beneficially Have experience managing permit, license and inspection requirements #J-18808-Ljbffr