Senior Payroll Specialist

Job Description

Job Description

Job Title: Senior Payroll Specialist

Location: Chicago, IL

Compensation: $90,000 - $105,000 / Annually

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Summary: The Senior Payroll Specialist will help maintain a full-cycle payroll process, including entering data and pay transactions into the payroll system timely, resolving discrepancies, and validating and reporting payroll data for various client entities.

 

Roles and Responsibilities:

· Process multi-state, payroll for multiple client entities on different pay frequencies and schedules.

· Understand Overtime (OT) and Meal Break regulations in different states.

· Monitor state compliance reports, which may include requesting new state IDs, reviewing missing IDs, and communicating with state departments.

· Handle payroll tax filings, deductions, and garnishments as required.

· Audit and process HR data entries, such as new hires, terminations, raises, bonuses, and commissions.

· Review timesheets and ensure meal and breaks are noted.

· Help review quarterly and year-end reports for all entities.

· Assist with new client setup in ADP Workforce Now or Paycom.

· Prepare ad-hoc payroll reports for accounting or other departments as requested.

· Assist with creating policies and procedures related to the administration of the company's payroll processes and services.

· Stay updated on payroll best practices, tax laws, and regulatory changes.

· Other ad-hoc projects, duties, and responsibilities as assigned.

Qualifications:

· Bachelor's degree in a related field required.

· 8-10 years of experience working in Payroll, Human Resources knowledge a plus.

· U.S. payroll processing experience required; international processing experience preferred.

· Strong understanding and knowledge of ADP Workforce Now is required; Paycom is preferred.

· Experience with processing and handling multi-state employers required.

· Microsoft Office (Intermediate Excel knowledge preferred including Pivot Tables and Lookup formulas).

· Strong understanding of agency tax setups.

· General understanding of accounting or GL related issues to payroll.

· Experience in managing multiple priorities, administrative coordination, and logistics.

· Excellent interpersonal, written, and verbal communication skills.

· Be trustworthy and able to exhibit a high degree of confidentiality and integrity.

· Motivated, team-oriented self-starter who has the desire and ability to be a leader.

· Must have a positive, hands-on attitude and be willing to roll-up their sleeves to do any type of job and everything needed to support the efforts of the team.

· Must function well in a fast-paced environment that constantly changes.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

IND 002-004