Bid Coordinator

Job Description

Job Description

Description:

ABOUT YOUR ROLE

A company is nothing without its employees. And company culture is our personality – It’s the wonderfully unique combination of all of our employees’ characteristics, qualities, and mindsets that form our distinctive character as an employer. Our culture guides our interactions with one another and impacts us beyond our jobs.  

As an individual contributor at Lighting Environments, you bear a critical responsibility in shaping our company culture and creating a positive working experience for those around you. Working at LE could be the greatest professional experience of your life… but it takes all of us to make this reality. This includes:  

Establishing relationships

• Get to know one another! We don’t expect you to find your new best friend, but you will discover common ground that will make working together with colleagues easier and more enjoyable. Introduce yourself, welcome new faces, and be thoughtful to include others where possible. 

Having courageous conversations

• At LE, we believe open communication, combined with mutual respect, can solve the majority of any issues we may encounter. As a first step in solving issues, we promote speaking to the other party directly to voice your thoughts calmly and respectfully or to clarify misunderstandings… regardless of the other party’s title or tenure. If this first attempt proves unsuccessful, management and HR can be involved to assist you. Note: This does not include any concerns with major violations of policy. Those should be directed to HR immediately.

Building one another up

• Encouragement and peer-to-peer recognition of effort, progress, or milestone successes can go a long way. In fact, a few simple words can change someone’s day. However, building up others also includes providing honest feedback. If you see something that could be approached differently or in an easier manner, share your suggestions and insight. As a team, you’re only as strong as your weakest link. So, take time to teach, help others improve, and share lessons learned from your own mistakes.  

And most importantly, remember that we’re all human!

• Mistakes will happen. A mistake is defined as an action or judgement that is misguided or incorrect. A mistake is not repeating the same actions over and over, resulting in the same errors (that’s insanity!) or egregious acts of misconduct.  
• When a mistake happens, here’s what you do… Own up to it! Communicate to those impacted by an error and seek help when needed to mitigate any negative effects. And then we move on. The important part is what you learn from mistakes and what you can share of your lessons learned to prevent reoccurrence in the future. We’re all a work in progress around here, and that’s okay. 
• Life will happen. Here at LE, we’re all doing our best to make our work lives enjoyable and productive. We want to do our part and see our Company succeed. However, sometimes real life can create some challenges. Be understanding and adapt where possible.

MORE SPECIFICALLY, WHAT YOU’LL DO

The Bid Coordinator supports quote package development by entering and accessing data in the Oasis ERP software databases to expedite the quoting process.

A day in the life of a Bid Coordinator may include the following:

• Preparing bid documentation
• Researching to obtain further information for incomplete documents
• Assigning incoming bid requests to the appropriate Quotation Analyst based on pre-determined criteria
• Maintaining the online bid board with accuracy and timeliness
• Assisting with job submittal organization
• Producing daily and weekly quote reports for the sales and quotes teams
• Providing required monthly quote report to our contact at Philips 
• Professionally communicating with internal and external parties as needed with a focus on excellent customer service and sense of urgency when needed
• Performing miscellaneous administrative duties such as attending meetings, preparing notes, maintaining orderly customer job files and customer database, etc.
• Reviewing data for deficiencies or errors, correcting any incompatibilities or inaccuracies, and if possible, checking output
• And last, but not least, everyone is expected to step up and help when needed. So, you can plan on performing other duties as assigned.

WHAT MAKES YOU GREAT FOR THIS ROLE

• You continuously prioritize and consciously control the amount of time spent on specific tasks.  
• You like helping people out! Whether it’s an internal or external customer, you take pride in the relationship you’ve cultivated and meeting their needs. 
• Your wheels are always turning. You enjoy collecting information and evaluating it from different angles to identify trends and draw a conclusion.
• You pay attention to the details…all of them. No dot-less i’s or cross-less t’s get past you. 
• You use language skills like a multitool; absorbing and dispersing information, articulating thoughts, and exchanging ideas through both written and verbal forms. You listen actively, write concisely, and speak clearly.
• You are patient, level-headed, and cool under pressure. When things change, it’s no biggie. You just roll with the punches and reprioritize.
• You are honest with yourself and receive feedback to know what areas you wish to improve. You enjoy pushing yourself to learn something new, whether in a structured, formal setting or exposure in day-to-day activities. You never miss a chance to grow.

Compensation

The information below reflects the anticipated initial base salary range.  Should an employment offer be extended, the base salary offered will account for several factors, including but not limited to experience, skills, education, certifications, etc.  Depending on an individual's job-relevant qualifications, the range may be exceeded.  

• Bid Coordinator: $50,000 - $60,000 base salary

Benefits

Our employees enjoy a wide array of competitive work perks, beyond attractive salaries.

Benefits on Day 1:

• On-site gym and personal training sessions
• Company paid holidays, including a generous year-end holiday break (number varies year-to- year, dependent upon how holidays fall within the calendar year)

Benefits on the first of the month, following 60 days of employment:

• Medical, Dental, and Vision insurance plans, with offerings at the Individual Employee, 
• Employee plus Child, Employee plus Children, and Family level 
• A health reimbursement account to cover your medical deductible 
• Company-paid group term life and AD&D insurance for you
• Additional voluntary life, AD&D, STD, and LTD coverages for you and your dependents 
• 401(k) & Roth 401(k) Retirement Plan options with up to a 4% employer match

Other benefits include:

• 2 weeks of paid parental leave (additional 10 weeks for birthing parents) after 6 months of employment
• Self-managed paid time off
• Plus, allowances for in-home internet service, cell phone expenses, and vehicle maintenance

A job description is only a summary of the typical functions of the job and is not an exhaustive or comprehensive list of all possible job responsibilities. This job description is not an employment contract, implied or otherwise. The employment relationship remains “ at-will .” The aforementioned job requirements are subject to change to reasonably accommodate qualified disabled individuals.  

Job Title: Bid Coordinator

Type of Role: Individual Contributor

Reports to: Quotations Manager 

TECHNICALLY SPEAKING, YOU HAVE

• A high school diploma or equivalent
• Proficiency with Microsoft Office programs and enterprise resource planning (ERP) software
• The ability to work independently, prioritize simultaneous assignments with accuracy and efficiency 

BONUS POINTS FOR HAVING

• 2 years of experience in customer service and/or administrative duties 
• Familiarity with ERP systems, such as Oasis

Compensation details: 50000-60000 Yearly Salary

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