Administrative assistant iii

Position Overview We are seeking a highly adaptable, sharp, and resilient Hospital Staffing Coordinator to drive our daily staffing operations. Please note: this is not a standard administrative assistant role. This is a high-stakes, fast-paced position designed for a critical thinker who thrives under significant pressure and tight time constraints. You will be tasked with navigating complex union contracts and strict standard operating procedures to ensure our hospital is optimally staffed at all times. If you are a quick-witted problem solver with a strong background in staffing who can pivot seamlessly in a dynamic environment, this role is for you. Key Responsibilities Daily Hospital Staffing: Actively manage and execute the daily staffing schedules for hospital personnel, ensuring all clinical and operational areas are adequately covered. Compliance & Protocol Adherence: Strictly follow highly specific standard work procedures and accurately apply complex union contract language during the scheduling and placement of staff. High-Pressure Problem Solving: Operate efficiently under significant time constraints to resolve unexpected call-offs, sudden shortages, and urgent scheduling changes. Customer Service & Communication: Serve as the central communication hub for staffing needs, delivering clear, efficient, and professional support to hospital leadership and internal staff. System Operations: Utilize Microsoft Office applications daily while quickly learning and adopting proprietary hospital scheduling systems. Required Qualifications & Skills Experience: Approximately 2 years of related experience working directly in a staffing office environment is highly recommended. Technical Proficiency: strong, working knowledge of Microsoft Word, Excel, and Teams. (Comprehensive training will be provided for all other internal systems). Core Competencies: Critical Thinking: Ability to analyze complex staffing puzzles quickly and make sound, compliant decisions. Adaptability: Exceptional flexibility and a proven ability to adapt to rapid changes. Temperament: Quick, witty, and capable of maintaining a high level of performance and composure in a high-stress environment. Communication: Outstanding interpersonal and customer service skills. Work Environment & Schedule Details Shift Flexibility Required: The ideal candidate must be highly flexible and willing to work dynamic hours. Expected shifts are either 3:00 AM to 1:30 PM OR 1:00 PM to 11:30 PM.

salary: $27.49 - $27.5 per hour
shift: First
work hours: 3 AM - 11:30 PM
education: High School

Responsibilities

Actively manage and execute the daily staffing schedules for hospital personnel, ensuring all clinical and operational areas are adequately covered.
Strictly follow highly specific standard work procedures and accurately apply complex union contract language during the scheduling and placement of staff.
Operate efficiently under significant time constraints to resolve unexpected call-offs, sudden shortages, and urgent scheduling changes.
Serve as the central communication hub for staffing needs, delivering clear, efficient, and professional support to hospital leadership and internal staff.
Utilize Microsoft Office applications daily while quickly learning and adopting proprietary hospital scheduling systems.

Skills

• adaptable
• Hospital Staffing
• staffing operations

Qualifications

• Years of experience: 2 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.