Office Administrator

Office Administrator | Phil

Location: Onsite - Hebron, KY

Start Date: Immediate

Hours: Mon-Fri 2-3 Hours per day

Company Overview

Founded in 2015, PHIL is a Series D health-tech startup that is building a platform that interfaces between doctors, pharmacies, and patients to streamline the process of patients receiving prescriptions. This is a complex, archaic industry, and we've set out to change that.

PHIL's B2B2C platform provides an end-to-end prescription management and delivery service. Our robust platform connects patients, prescribers, pharmacies, and manufacturers, enabling easy and affordable access to medicine.

Through its digital stakeholder experiences, patient access services, market access solutions, and distribution models, pharma manufacturers can deliver affordable and timely therapy access to patients, resulting in more patients staying on their treatment plans longer. Consequently, pharma manufacturers are enabled for more innovation.

The team at Phil is a group of like-minded individuals from varying backgrounds, passionate about creating a new and innovative healthcare platform that is focused on patient experience and overall human wellbeing. Ready to join our team of mission-driven, analytical, and passionate people? Keep reading!

Overview

The Office Administrator plays a key role in ensuring smooth daily operations and providing essential support to staff, visitors, and contractors. This position is responsible for maintaining an organized, efficient, and welcoming office environment while assisting with a range of administrative and facilities-related tasks.

Key Responsibilities

• Mail Management: Receive, sort, and distribute incoming mail and packages to the appropriate team members.

• Shipping Coordination: Prepare outgoing shipments and manage all related shipping needs.

• Office Supplies & Organization: Monitor inventory levels, order supplies, and maintain an orderly and functional office space.

• Visitor Coordination: Greet onsite visitors, manage visitor logs, and ensure a professional and welcoming experience.

• Contractor Coordination: Schedule and coordinate contractors requiring building access (e.g., ADP) and ensure all access protocols are followed.

• Badge Creation: Create, issue, and track employee badges and support general access control processes.

• Administrative Support: Provide general administrative assistance to the team, including documentation, communication, and task coordination as needed.

Qualifications

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Proficiency with office software and equipment

• Ability to manage confidential information responsibly