School Office Manager

School Office Manager Overview St. Peter Faber Academy, a preschool‑to‑5th grade laboratory school connected to Xavier University, is seeking a School Office Manager to serve as the central point of coordination for daily office operations and to provide administrative support to school leadership, staff, students, and families. Responsibilities Maintain efficient office procedures and manage communication and records. Support student enrollment, attendance, and registration processes. Answer, direct, and respond to phone calls, emails, and other communications in a professional manner. Maintain student records, attendance, enrollment, and confidential documentation. Coordinate schedules, appointments, meetings, and school calendars. Assist the Principal and administrative team with clerical and organizational tasks. Manage purchasing processes, including ordering instructional materials, office supplies, and school equipment, processing invoices, tracking expenditures, and maintaining financial records. Coordinate with vendors and service providers regarding orders, billing, and account management. Ensure compliance with school policies, procedures, and confidentiality requirements. Monitor building access and maintain visitor sign‑in procedures to support school safety. Collaborate with faculty and staff to support the overall operations and mission of the school. Perform additional administrative duties as assigned by school leadership. Qualifications High School Diploma or equivalent (Associate or Bachelor’s Degree preferred). Minimum of 3 years in a similar role with comparable goals and responsibilities. Ability to adapt to a changing environment and handle multiple priorities. Excellent writing and analytical skills. Proficiency in Microsoft Office and aptitude for learning new software and systems. Benefits (full‑time positions) Comprehensive insurance plans: medical, dental, vision, and prescription coverage. Tax‑advantaged accounts: health savings accounts, flexible spending accounts, and dependent care account. Financial security: life and long‑term disability insurance, accident and illness insurance, and retirement savings plans. Generous paid time off: vacation, sick leave, and holidays. Tuition remission for employees and their eligible dependents. #J-18808-Ljbffr XU01 Xavier University