Associate Contracts Administrator

Job Description

Job Description

Support Contracts from Proposal Through Post-Award Administration

As an Associate Contracts Administrator at Kitware, you’ll support government and industry contracts throughout the contracting lifecycle. Your work will include preparing proposals, administering contracts, processing modifications, and completing post-award reporting requirements.

You’ll collaborate with project managers, technical professionals, finance and business development colleagues, auditors, subcontractors, collaborators, customers, and vendors. Kitware works with organizations ranging from startups and Fortune 500 companies to government agencies and academic laboratories worldwide.

This position offers the opportunity to contribute to a wide variety of contracting activities while helping Kitware submit high-quality proposals, meet its contractual obligations, and build lasting relationships with customers and collaborators.

What You'll Do

• Assist with preparing proposals in response to solicitations.

• Coordinate with subcontractors to obtain proposal information, including pricing.

• Prepare and distribute instructions to internal colleagues regarding contract requirements.

• Help monitor projects to ensure contract actions are processed promptly.

• Administer contract modifications.

• Complete required post-award administrative reports.

• Maintain close contact with customers and collaborators and help foster long-term business relationships.

• Serve as a point of contact for external organizations and internal colleagues regarding proposal- and contract-related activities.

• Maintain contract documents and enter information into Kitware’s contract management system.

• Complete other assignments as required by management.

What We’re Looking For

• A bachelor’s degree.

• Strong communication, text-analysis, and research skills.

• Proficiency with Microsoft Word, Excel, and PowerPoint, along with the ability to learn Kitware’s internal systems.

• Strong organizational skills and the ability to manage multiple responsibilities and priorities.

• The ability to work independently and collaboratively.

• Ability and willingness to work in the office a minimum of three days per week.

• Due to contractual requirements, only US citizens will be considered for this position.

Preferred Qualifications

• A bachelor’s degree in humanities, business, or a related field.

• Experience with Google Docs.

• Familiarity with contracting principles and legal terms and conditions.

• One year of demonstrated experience working in a professional environment.

Why Kitware?

Kitware is a research and development software company working to advance science, make a positive impact, and share our results. Our work contributes to areas including healthcare, national security, and advanced computing, and our customers and collaborators include government organizations, national laboratories, leading universities, medical device manufacturers, technology companies, and other organizations around the world.

We're also 100% employee-owned through an Employee Stock Ownership Plan (ESOP) . Eligible employees have the opportunity to share in the value they help create, giving our people a meaningful stake in Kitware's long-term success.

Our employees enjoy a collaborative work environment with flexibility in their assignments, significant independence, and the opportunity to take ownership of their work.

Benefits Include:

• Six weeks of paid time off

• Flexible working hours

• Competitive compensation

• Employee bonus plan

• 401(k)

• Health and life insurance

• Short- and long-term disability insurance

• Tuition reimbursement

• Free coffee, drinks, and snacks

For more information on our benefit offerings, please visit:

Equal Employment Opportunity

Kitware actively subscribes to a policy of equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, protected veteran status, uniformed service member status, or any other characteristics protected by applicable law.

If you need assistance with applying or interviewing for a role due to a disability or special need, please reach out directly to our HR team at View email address on us.fitly.work at any time during the hiring process.

Any unsolicited resume sent to Kitware, including to Kitware's mailing addresses, fax machines or email addresses, whether directly to Kitware employees or to Kitware's applicant tracking system, will be considered Kitware property. Kitware will not pay a fee for any placement resulting from the receipt of an unsolicited resume, and will consider any candidate submitted by a recruitment agency without a fully executed contract with Kitware to have been referred free of any charges or fees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.