Travel & Expense Coordinator

Martin Retail Group Job Opportunity

Martin Retail Group is a leading force in local retail marketing, specializing in strategic, turn-key solutions for global automotive brands. Since our founding in 1977, we've grown to 400+ team members across the United States, representing thousands of dealerships and placing over $1B of media annually all focused on helping our clients sell more cars and trucks. We pride ourselves on being more than a traditional "ad agency," delivering targeted results. We're also backed by the incredible resources of Publicis Groupe, offering unparalleled world-class technology and capabilities. If you're looking to make a significant impact in a dynamic, specialized field, explore a career with us.

Responsibilities:

• Review employee expense reimbursement requests for accuracy, completeness, and travel policy compliance; follow up to resolve missing or corrected documentation.
• Provide responsive T&E support by communicating clearly and professionally on policy-related questions.
• Perform AMEX corporate airfare reconciliations and follow up on discrepancies as needed.
• Facilitate cost transfers in the financial system as needed, ensuring transactions are processed accurately and timely.
• Maintain accurate agency vendor records and support vendor setup updates as needed.
• Create agency purchase orders and support vendor invoice approvals in accordance with internal processes.
• Support PO accrual submissions for agency-related costs
• Assist with Altair expense and time system troubleshooting, escalating issues as appropriate.

Qualifications:

• Education/Experience: Bachelor's degree is preferred but not required; four years of relevant experience may be substituted for a bachelor's degree.
• Skills Required: Strong written and verbal communication skills with a customer-service mindset. Excellent organization, prioritization, follow-through, and attention to detail in a high-volume environment. Accurate data entry, reporting, and general math proficiency. Proficient in Microsoft Office, especially Excel, with ability to quickly learn new systems. Experience with SAP Software would be beneficial.

Reporting to: Manager, Business Operations

Additional information:

Our Publicis Groupe motto "Viva La Diffrence" means we're better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.

Compensation Range: USD $42,000.00 - USD $50,000.00/Annually.