Assistant Project Manager

Assistant Project Manager

At RGGC, our Assistant Project Managers don't just assist - they actively contribute to building excellence. We're seeking an Assistant Project Manager who's hungry to learn, eager to take ownership, and ready to master the detailed processes that make exceptional projects happen.

Our mission at RGGC is to prove construction can be an awesome experience for everyone involved.

The Role:

You'll support the delivery of complex commercial projects while developing expertise in every aspect of project management. This isn't about administrative support - it's about learning to become a guardian of quality, mastering our systems, and growing into a future project leader on architecturally significant projects.

Key Responsibilities

Project Documentation & Systems Management:

• Master Procore for all project documentation, RFIs, submittals, and meeting minutes
• Process submittals within one week of receipt, ensuring compliance with contract documents
• Maintain accurate project logs (COP log, RFI log, submittal log) with meticulous attention to detail
• Create and distribute meeting agendas 24 hours before all meetings
• Complete meeting minutes within 2 workdays and distribute via Procore

Financial Administration & Accuracy:

• Code invoices on Mondays, Wednesdays, and Fridays without exception
• Assist with monthly applications for payment, ensuring accuracy in all calculations
• Support buyout documentation and maintain subcontract tracking
• Help prepare Work in Progress reports with updated schedules and change order logs

Schedule & Communication Support:

• Update project schedules weekly under PM guidance
• Maintain 3-4 week lookahead schedules for subcontractor meetings
• Respond to all emails within 24 hours, copying job folders appropriately
• Support daily huddles and weekly subcontractor progress meetings
• Ensure all documents are distributed as PDFs to prevent alteration

Field Coordination:

• Attend and document pre-installation meetings for critical trades
• Support the Superintendent with Last Planner board updates
• Help coordinate subcontractor communications and constraint tracking
• Assist with RGGC punch list creation and tracking in Procore

What Success Looks Like:

Master the Details: Learn our procedures inside and out - accuracy and timeliness are non-negotiable

Support Proactively: Anticipate needs, follow up without being asked, and keep information flowing

Build Relationships: Develop trust with subcontractors, team members, and project stakeholders through reliable follow-through

Own Your Growth: Take initiative to learn from senior team members and seek additional responsibilities

What Sets This Role Apart:

Comprehensive Training: Learn from experienced PMs who invest in your development

Real Responsibility: Own critical project tasks that directly impact success

Clear Path Forward: Structured progression to Project Manager with defined milestones

Meaningful Projects: Work on historic renovations and architecturally significant buildings from day one

Core Values You'll Live Daily:

• DO the right thing
• BUILD lifelong relationships
• Be FAIR to everyone
• SELL performance
• ENJOY a work family culture

Ideal Qualifications:

• 1-3 years construction project coordination or engineering experience
• Bachelor's degree in Construction Management, Engineering, or related field (or equivalent experience)
• Proficiency in Procore, P6 scheduling, and Microsoft Office required
• Exceptional organizational skills with proven ability to manage multiple deadlines
• Strong written communication skills with attention to grammar and professionalism
• Self-starter who follows through without constant supervision
• Comfortable working in a fast-paced environment with strict deadlines
• Understanding of construction means/methods and ability to read plans/specifications

Ryan Gootee General Contractors