Operations Coordinator

Hughey & Phillips, a client of Brixey & Meyer, is looking for an Operations & Systems Coordinator to join their team!

Full-time | Salaried | Onsite | Mansfield, OH

Join Us as an Operations & Systems Coordinator!

Hughey & Phillips is seeking a detail-driven, dependable Operations & Systems Coordinator to support daily operations at our Mansfield site. In this hands-on role, you’ll manage system transactions, release jobs, and prepare critical documentation that keeps production moving accurately and on schedule. As part of a small, close-knit team, your work will directly impact production flow, shipping, and overall site performance.

Your Responsibilities:

As an Operations & Systems Coordinator, you will:

• Process daily system transactions with accuracy and urgency to keep operations moving.
• Release jobs in the system and ensure each job is properly set up, documented, and ready for execution.
• Create, print, and assemble job packets (paperwork, labels, supporting documents).
• Manage the order lifecycle from release through shipment, coordinating with production and logistics to get product out the door on time.
• Generate customer invoices, process vendor invoices, and create purchase orders to support manufacturing and materials flow.
• Support quoting activities using Excel, applying judgment around pricing, shipping considerations, and order details.
• Maintain accurate records by verifying entries, tracking updates, and resolving discrepancies.
• Approve employee timecards and assist with basic HR activities (discipline, employee support).
• Communicate status updates clearly with internal partners to prevent delays and reduce rework.
• Answer phones and serve as a reliable point of contact for internal and external inquiries.
• Support general office operations, including coordinating vendors (cleaning, landscaping, snow removal) to keep the site running smoothly.

Your Qualifications:

To excel in this role, you need:

• High school diploma or GED required; additional education is a plus.
• 3+ years of experience in office management, manufacturing administration, or operations support roles with direct ownership of system transactions, order processing, or workflow coordination
• Experience in a manufacturing, distribution, or workflow-driven environment, or a strong understanding of order-to-shipment processes
• Comfort working in business systems/ERPs (training provided as needed)
• Strong data entry accuracy, and proficiency with Microsoft Office (especially Excel/Outlook); ability to print/scan/compile documentation efficiently.
• Excellent attention to detail, strong follow-through, ability to prioritize and work independently, and communicate clearly in a small-team setting.
• Ability to work onsite and manage multiple responsibilities (system transactions, documentation, coordination, and general office support) in a small location where “pitching in” is part of the job.
• U.S. Citizenship is required due to regulatory requirement

Why You Should Join Us:

• High visibility, real impact: In a small site, your work directly affects what gets released, processed, and completed each day.
• Variety without chaos: You’ll handle multiple tasks, but your success comes from creating order, clarity, and consistency.
• Trusted, salaried role: We’re looking for a higher-level administrative professional who takes ownership and builds reliable routines.

Apply Now!

If you're organized, detail-oriented, and comfortable wearing multiple hats, we’d love to hear from you. Apply to this post or contact us on our website now!

Hughey & Phillips is an equal opportunity employer, who values diversity and is committed to creating an inclusive environment for all employees.