PROJECT ADMIN

Project AdministratorThis position is based in India.Project Administrators are accountable for all health, safety, environmental, and quality programs and policies for IGS. Provide general project focused support to operations. Supports IGS strategic growth objectives through execution of quality projects that directly impact the scalability and efficacy of IGS. Works under the direction of the associated Project Manager of the project or Operations or Regional Manager.Critical Success Factors:Project ScheduleDiscuss deadlines and arrival times with project managerThis impacts training schedule pre-project, flight arrangements and hotel accommodationsPre-Project PreparationsUnderstand client needs and requirementsCommunicate compliance or concerns with project managerTimely follow-up on outstanding site requirements or action itemsCommunicationAvailable and responsive to all forms of communication project related, including after hours or weekends as needed, especially during busy seasonsUpdate project manager and leadership on impactful changesCommunicate with project crew on necessary documentation or actions needed, as well as updates impacting project scheduleTeamworkMust be willing to work with a diverse group of employeesTake initiative action in supporting team goals and assignmentsEssential Duties and Responsibilities:Regularly audit job files including project closeout checklists and documentation completeness and accuracy.Audit personnel certifications (TWIC cards, passports, technician certification, etc).Employee skill development (Talent LMS)Complete a regular inventory of work-related clothing gear (eg. Coveralls and work t-shirts). This should occur at least three times per seasonIssue IGS clothing for field personnel and update Flied Clothing TrackerOrder work-related clothing gear on a seasonal basis, and as neededUpdate employee documents in ADP & Field Services and other platforms (passports, TWIC, certifications, etc).Pre-Site CoordinationClient Badge ApplicationsClient Safety training coursesConfirm validity of previous training for a repeat client siteMobilization planCompleted and submit mobilization bonus requestTravel logistics (flights, transport, lodging)Book flights to projectBook rentals cars, buses, trucks or other transportationSetup accommodationsCreate Project Work book for project managerBackground check and drug screening (if required by client)Request work permits for foreign countries (does not apply to NAM Project Admins)Complete and submit visa applications for work in foreign countriesConfirm validity of employee documents needed for client site (driver’s license, visas, TWIC cards, passports, OSHA 10, etc.)Determine PPE needs for crew (coveralls, t-shirts, etc).On Site SupportTime management of ADPAdd in per diem codes for days worked in ADPCost tracking (hours worked, flights, rental cars, accommodations, consumables, etc.)Pick up/drop off transportation to and from airport as neededCoordination of laundry services for coverallsPurchase and pickup consumables as needed or requested by project managerEvaluation distribution and collectionHandle all hotel & rental car related issuesKeep site office clean and organizedProvide HR support as neededDemobilization plan (booking return flights from project)Post JobScan project book documentsCheck each document for completeness and accuracySend Counseling/Misconduct to HR department and Field Service DirectorComplete project closeout checklist in job folder in Field ServiceClose out personnel expense report for items related to projectSkills and Abilities Required:Strong organizational and planning skillsSuperior attention to detailKnowledge of IGS policies and proceduresEffective communications and interpersonal skills to coordinate with others within and outside of the companyHigh level of self-sufficiency and initiativeStrong Microsoft Office computer skillsMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookMicrosoft WordWilling to lead and or follow in a Team Based environmentUnderstand cost management and optimization of expendituresAbility to work in an industrial environmentAbility to meet customer pre-access requirements such as occupational health examinations, training requirements, drug screens, background searches, etc.Contacts:Significant daily contact with both internal and external customers, vendors, etc.Significant support to Senior Management, Operations & Administrative PersonnelContact with embassiesContact with client administratorsContact with safety organizationsContact and coordination with IGS Safety ManagerDirect contact with project team including project manager, team leader and techniciansDecision/Judgment:Decisions are guided by a general understanding of the company’s mission, vision, IGS Way Values framework, standards of operation and mutually determined strategies and objectivesCost conscience decisions for project expenditure. Consider importance of cost versus schedule and priority based on project success.Demonstrate a strong “customer service” attitude regarding communication and project completion through balanced updates and maximization of productivityUnderstand which decision makers are to be brought into any particular issue outside of your controlEffort/Working Conditions:Job is performed primarily in a typical office environment, with no unusual physical requirements.Job is performed in field office with exposure to field safety and work conditions.Some flexibility is required including occasional overtime to meet season or other peak workload demands. Some travel required to support field project needsEducation and Experience Required:Bachelor’s degree or equivalent knowledge is preferred but not requiredRelated experience of at least 3-5 years is requiredOn the job training for a person with the required education and experience will take approximately 3-6 months.Addendum: Project AdministratorCountry: IndiaReports to: Operation Lead- IndiaJuly 2026General Purpose of Description:Project Administrators are accountable for all health, safety, environmental, and quality programs and policies for IGS. Provide general project focused support to operations. Supports IGS strategic growth objectives through execution of quality projects that directly impact the scalability and efficacy of IGS. Responsible for supporting the project team to achieve effective execution of IGS Environmental Solutions projects in accordance with SOP’s and quality control procedures. Works collaboratively within department and with other departments to ensure projects are appropriately resourced and executed in an on-time, according to scope. Supports IGS strategic growth objectives through execution of quality projects that directly impact the scalability and efficacy of IGS.Essential Duties and Responsibilities:Regular