Accounting Specialist

Summary Perform variety of accounting clerical tasks related to the maintenance/processing of accounting records, invoices, etc. Essential Duties and Responsibilities Process vendor/subcontractor invoices for payment by making comparisons to purchase order or contract, material receiving report and other data required for placing invoices in line for payment Prepare and make deposits for the company Establish and maintain files as directed by supervisor for accounts payable and general accounting documents Maintain customer listing and set up new customers. Keep budget information and contract information current Reconcile subcontractor invoices to current contract information and enter in system Timely billing of the project as designated in the contract terms. Submit proper back-up documentation as required – copies of invoices, sales tax reports, lien waivers Responsible for releasing checks when payment is received from the owner AIA billings at varying times of the month Maintain sub/supplier insurance certificate information Cost plus billing – determine which jobs to invoice, generate invoices, verify billing versus cost to date, send backup and sales tax when required Monthly journal and standard entries, balance GL, AP, AR, Job Cost and Billing each month Resolve discrepancies on invoices or reports by interfacing with other sections, departments, vendors (sub-contractors), and clients serve as back-up to Human Resources Generalist and Sr. Accounting Specialist as needed Qualifications 1-2 years business school, accounting training or minimum 1 year bookkeeping (accounting) experience or equivalent combinations of experience and training Basic understanding of bookkeeping and/or accounting procedures and techniques, spreadsheet software required Excellent verbal and written communication skills required Ability to speak, read, write and understand the English language Exceptional accuracy and speed at 10-key by touch and typing Independent worker with little to no supervision required Physical Demands Regularly required to sit; occasionally required to stand, walk and stoop or kneel Must occasionally lift and/or move up to 50 pounds Specific vision abilities required by this position, include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus Ability to repetitiously use hands, fingers and arms Medical Insurance Vision Insurance 401(k) matching PTO Life Insurance Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr