Office and Administrative Coordinator

Office & Administrative Coordinator

Location: Corpus Christi, TX

Job Type: Full-Time

About the Position

Quincy Management is seeking an organized, professional, and service-oriented Office & Administrative Coordinator to support daily office operations, tenant relations, and facilities coordination.

This position serves as a primary point of contact for tenants, visitors, and general office inquiries while coordinating maintenance requests and work orders with the Facility Manager. The successful candidate will help ensure tenant concerns are addressed promptly, maintenance needs are communicated effectively, and administrative operations run smoothly.

We are looking for someone with strong communication skills, attention to detail, and a proactive approach to problem-solving. Candidates who are dependable, comfortable managing multiple priorities, and eager to learn are encouraged to apply. Previous office experience is beneficial but not required for the right candidate.

Key Responsibilities

Office Administration

• Greet tenants, visitors, and guests professionally and provide assistance as needed.
• Answer, screen, and direct incoming phone calls, emails, and general inquiries.
• Perform administrative duties, including data entry, filing, scheduling, and maintaining organized records.
• Monitor and maintain office supplies and coordinate reordering as needed.
• Provide general administrative support to ensure efficient daily operations.

Tenant Relations

• Serve as a primary point of contact for tenant questions, concerns, service requests, and general inquiries.
• Maintain professional and courteous communication with tenants and respond to requests in a timely manner.
• Document tenant concerns and coordinate appropriate follow-up to ensure issues are addressed.
• Communicate updates regarding maintenance requests, service timelines, and other relevant property-related matters.
• Help maintain positive tenant relationships through responsive service, clear communication, and effective problem-solving.

Facilities & Work Order Coordination

• Receive, document, and track tenant maintenance requests and work orders.
• Coordinate directly with the Facility Manager to communicate maintenance needs, prioritize requests, and facilitate timely resolution.
• Dispatch maintenance requests to the appropriate personnel and communicate relevant details regarding the nature and urgency of each issue.
• Monitor the status of open work orders and follow up with the Facility Manager and maintenance personnel as needed.
• Keep tenants informed of work order progress, scheduling, and completion when appropriate.
• Maintain accurate records of work orders, tenant communications, and maintenance follow-ups.
• Assist with scheduling access to tenant spaces for maintenance, inspections, and other facility-related needs.

Additional Responsibilities

• Collaborate with internal team members to support office and property operations.
• Assist with special projects and other administrative or operational duties as assigned.

Qualifications

• High school diploma or GED required.
• Strong verbal and written communication skills.
• Professional customer service and interpersonal skills.
• Basic computer proficiency, including Microsoft Word, Excel, and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple requests, prioritize tasks, and follow through on outstanding items.
• Dependable, proactive, and comfortable communicating with tenants and internal team members.
• Ability to work independently while collaborating effectively with the Facility Manager and other departments.
• Previous experience in office administration, customer service, property management, facilities coordination, or a similar role is preferred but not required.

Benefits

• Health Insurance
• Paid Time Off (PTO)
• Paid Holidays
• Training and professional development opportunities
• Supportive and collaborative work environment

Apply Today

If you are organized, service-oriented, and enjoy helping people while keeping daily operations on track, we encourage you to apply. This is an opportunity to develop your administrative and coordination skills while contributing to positive tenant relationships and the effective operation of our facilities.