Billing & Accounting Specialist

Billing & Accounting SpecialistReVireo is an energy efficiency and green building services company. We provide a range of consulting, inspection, and certification services to architects, builders, developers, contractors, and building owners.We are seeking a detail-oriented, organized, and proactive Billing & Accounting Specialist to join our team and support our growing accounting operations.This position will have primary responsibility for managing customer billing and collections, with a particular focus on our production builder accounts. The ideal candidate will take ownership of the invoicing and collections process, ensuring accurate and timely billing, proactive follow-up on outstanding payments, and effective coordination with internal teams and customers.In addition to billing and collections, this individual will support other bookkeeping, accounting, and administrative functions based on business needs and available capacity.This is an excellent opportunity for someone with a strong foundation in accounting who enjoys taking ownership of processes, solving problems, and contributing to the continued growth and operational efficiency of a business.Primary Responsibilities- Billing & CollectionsManage the end-to-end billing process for production builder accounts, ensuring invoices are prepared, submitted, and tracked accurately and on time.Prepare, generate, and distribute customer invoices in accordance with customer requirements and billing schedules.Proactively monitor outstanding accounts receivable balances and follow up with customers to facilitate timely collections.Investigate and resolve billing discrepancies, payment delays, and customer inquiries.Coordinate with Project Managers and operations personnel to ensure completed work is billed accurately and promptly.Record and apply customer payments accurately within QuickBooks Online.Maintain accurate customer billing records and track relevant customer communications and activities in Salesforce.Reconcile accounts receivable balances and investigate discrepancies as needed.Prepare and maintain accounts receivable aging reports, collection status updates, and other relevant financial reporting.Identify opportunities to improve billing accuracy, streamline processes, reduce outstanding receivables, and accelerate cash collections.Additional Responsibilities- Accounting & Administrative SupportAs capacity allows, this position will also support broader accounting and administrative activities, which may include:Assist with bookkeeping entries and maintain accurate financial records in QuickBooks Online.Support month-end closing activities, including preparation of supporting schedules and financial reporting.Help document, standardize, and improve accounting and administrative procedures.Assist with general administrative tasks, special projects, and other operational initiatives as needed.Billing and collections will remain the primary focus of this position. Additional responsibilities will be assigned based on business priorities, workload, and the individual's capabilities.Position Requirements:Associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent practical experience in bookkeeping or accounting will also be considered.2–4 years of experience in accounts receivable, billing, bookkeeping, or a related accounting function preferred.Working knowledge of basic accounting principles, including accounts receivable and general bookkeeping.Experience with QuickBooks Online or similar accounting software preferred.Experience with Salesforce or similar CRM platforms preferred.Proficiency in Microsoft Excel and other Microsoft Office applications.Strong attention to detail and commitment to maintaining accurate financial records.Excellent organizational and time management skills, with the ability to independently manage multiple responsibilities and deadlines.Strong written and verbal communication skills, including the ability to communicate professionally and confidently with customers regarding billing and collections.Ability to identify discrepancies, investigate issues, and follow through to resolution.A proactive, solutions-oriented mindset with a willingness to identify and implement process improvements.Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively with internal teams.Flexibility and willingness to support a variety of accounting and administrative responsibilities as business needs evolve.Ability to maintain confidentiality when handling sensitive financial and customer information.Location:Hybrid position. Candidates located in NJ or NY preferred. Two in-office days at our Springfield, NJ office are required.Compensation and Benefits:Starting salary: $55,000-$65,000 per year and will be commensurate with experience, credentials and qualifications. Compensation will be re-evaluated periodically based on performance.Company profit sharing of 10% net profit to employees, allocation based on performanceGenerous paid time offImmediately vesting 401k with 6% company matchImmediate eligibility health insurance with 70% premium contributionEmployer-paid life insurance planParental leaveProfessional development stipendHybrid work flexibilityCompany credit card for authorized business expensesAdditional company benefitsStart Date:As soon as possiblePlease include a short (1–3 minute) video to View email address on click.appcast.io explaining why you want to join ReVireo, what you bring to the role, and why you believe you're a great fit.