Office Administrator

Reports To: Project Manager Compensation: $23.00 - $30.00 Hourly Company Profile: Congruex provides digital infrastructure solutions through engineering and construction services that connect communities nationwide. This includes wireline, wireless, data centers, and utility services from initial concept to market go-live. With employees across the United States and India, the work we do enables essential infrastructure for the future of communications. Build a Career. Build What Matters. Job Summary: As the Office Administrator, you will be responsible for supporting daily office operations, coordinating administrative processes, and ensuring organizational efficiency across multiple departments. You will manage documentation, scheduling, onboarding support, and office logistics while contributing to the successful execution of large-scale telecommunications projects. Your customers are internal teams, project managers, and external stakeholders, and you will make meaningful contributions through organization, communication, and operational support. Key Responsibilities (Including, but not limited to): Manage and maintain project-related documentation, contracts, permits, and reports Coordinate schedules, meetings, travel arrangements, and calendars for team members and stakeholders Support project teams by tracking timelines, milestones, and deliverables Process invoices, track expenses, and assist with financial and billing support Assist with new hire onboarding, orientation scheduling, and workstation setup Maintain office inventory, supplies, and workplace organization Additional responsibilities within functional scope based on business needs Required Qualifications: Education, Licensing, and Certifications High School diploma or GED Valid driver’s license preferred Experience Minimum 3+ years of office administration or related experience Experience supporting project teams, onboarding, or administrative operations preferred Skills and Abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Strong written and verbal communication skills Excellent organizational and multitasking abilities Strong attention to detail and problem-solving skills Ability to prioritize work effectively in a fast-paced environment Preferred Qualifications: Experience supporting onboarding for new employees Experience in telecommunications, construction, or project-based environments preferred Physical Requirements: Ability to sit, stand, and work in an office environment for extended periods Ability to lift and carry up to 25 lbs. Ability to operate standard office equipment Must be able to pass a pre-employment background check and drug screen Congruex Culture & Benefits: Congruex’s culture of safety and performance is built on the 4X Factor core values of Be Safe, Be Accountable, Be Respectful, and Earn Trust. These values guide how we work with one another and how we interact with our customers. We are committed to building a workplace where employees feel supported and recognized. We invest in employees through a comprehensive approach, including the benefits below with eligibility on Day 1 of employment: Medical, Dental & Vision benefits with 70% paid by the company 401(k) with company match up to 4% and immediate vesting Flexible PTO for exempt roles & competitive PTO accrual for non-exempt roles 10 company paid holidays (9 standard and 1 floating) Company Paid Short-Term and Long-Term Disability coverage Company Paid Maternity & Parental Leave options Company Paid Basic Life Insurance (with employee paid voluntary options) Annual Safety Boot Program of up to $150 per eligible field employee per year Safety Points Program for eligible field employees redeemable in the company store Free wellness benefits like counseling, financial planning, and more Additional Employment Information: We will determine salary based on skills and experience in relation to the function of the role, as well as equity to employees in similar roles. Some benefits have eligibility criteria. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship. Conditions to hiring may include but are not necessarily limited to background checks and drug testing. #J-18808-Ljbffr Page Mechanical Group Inc