Administrative Lead

Administrative Support

Reports to the department director. Performs both routine and diverse office management and administrative functions, including confidential personnel functions. Provide clerical support of a broad nature for the management team. Participate in collaborative planning and evaluation activities as part of the executive leadership team.

Essential Duties

Prepares and maintains confidential correspondence and sensitive material for Department Director and other management staff, including functions related to hiring, maintaining personnel files, processing background checks, recording required training.Coordinates the records retention schedule for purging and archiving administrative records.Serves as the Clerk of the Board for the County Board of Health and other advisory boards, including maintaining minutes, distributing materials, and assuring the official record of Board of Health meetings.Provide project management support for executive team members. This includes coordination of activities, communicating effectively with a diverse team of employees, and working to implement a project or plan.May supervise all or part of the department's administrative staff. May delegate administrative tasks to other administrative staff.Extensive knowledge and experience in providing secretarial and administrative support with limited direction for routine areas of assignment.Ability to develop and maintain policies and procedures related to assigned administrative support functions.Ability to develop and maintain systems to ensure efficient tracking and processing of administrative requirements and processes, contracts, and correspondence.Ability to participate in systems-level analysis, planning, and continuous quality improvement.Ability to supervise assigned staff and/or functions.

Qualifications

Education - High school diploma or GED. Post-high school education preferred.

Experience - At least four years of progressively responsible general clerical work including office management and supervision of others.

Licensure/Certification - Valid Washington State Driver's License.

Skills and AbilitiesStandard - Must demonstrate an acceptable level of proficiency in the use of computer applications relevant to the functions of the position.Must communicate in a tone and manner that demonstrates respect.Must demonstrate the capacity to receive, process, and provide complex visual, verbal, and written information.Must demonstrate personal organization to carry out multiple tasks or projects and provide timely responses to requests and deadlines.Must adhere to all Department policies and practices, including those related to confidentiality and privacy.Will be expected to perform public health emergency response duties as assigned and consistent with the training provided.Will be expected to perform other duties as assigned consistent with job classification.Proficient in the use of Microsoft Office applications.

Physical Requirements - This position may require

Balancing - Pulling - Finger dexterity

Climbing - Pushing - Repetitive motion

Crouching - Reaching - Feeling

Duties are typically performed in an office setting with visits to other departments and work sites. Can require travel within and outside the County.