Contracts and Grants Specialist

The Richard M. Fairbanks School of Public Health (FSPH) was created in 2012 and is a hub for public health research and education on the IU Indianapolis campus. The Contracts and Grants team provides comprehensive pre- and post-award research administration support across the full grant lifecycle. The team collaborates with faculty, staff, and university partners to develop and submit grant proposals, manage sponsored project funding, and ensure compliance with sponsor requirements and university policies. Responsibilities Provide financial monitoring and analysis of contracts and grants and partner with Principal Investigator(s) to ensure expenses are paid according to contract. Consult on and complete pre-award applications and participate in contract closeouts. Perform post-award accounting of complex grants; interpret regulations and guidelines of program funding for standard grants and prepare reports for grant agency. Evaluate contract compliance and advise others on contractual rights and obligations. Analyze awards to determine reporting requirements and send reports/invoices. Request or approve amendments to contract terms or contract extensions. Prepare bids or requests for proposals (RFPs), including specifications and requirements; negotiate contract terms and participate in determination of acceptable bids. Analyze and determine cash needs for cost reimbursable grants to various agencies and manage cash. Close out awards as appropriate. Provide policy and procedure interpretation to stakeholders. Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations. Career Requirements Education: Bachelor’s degree (preferably in a related field). Experience: 2 years of relevant experience. Required Skills: Proficient written and verbal communication skills. Required Skills: Maintains high professionalism. Required Skills: Demonstrates time management and priority setting skills. Required Skills: Demonstrates commitment to quality. Required Skills: Flexibility to work in a fast‑paced, dynamic environment. Required Skills: Seeks to acquire knowledge in area of specialty. Required Skills: Highly thorough and dependable. Required Skills: Demonstrates a high level of accuracy, even under pressure. Core Requirements Education: Bachelor’s degree in a related field. Preferred Experience: Experience with pre- and/or post-award research administration in higher education or academic medical setting. Preferred Experience: Experience developing or reviewing grant budgets and proposal submissions. Preferred Experience: Experience working directly with faculty or Principal Investigators in a research environment. Preferred Experience: Experience with enterprise systems (e.g., Kuali, PeopleSoft, or similar). Required Skills: Proficient written and verbal communication skills. Required Skills: Maintains high professionalism. Required Skills: Demonstrates time management and priority setting skills. Required Skills: Demonstrates commitment to quality. Required Skills: Flexibility to work in a fast‑paced, dynamic environment. Required Skills: Seeks to acquire knowledge in area of specialty. Required Skills: Highly thorough and dependable. Required Skills: Demonstrates a high level of accuracy, even under pressure. Preferred Skills: Knowledge of federal sponsor regulations (e.g., NIH, NSF) and Uniform Guidance. Preferred Skills: Familiarity with financial reporting, reconciliation, and grant closeout processes. Preferred Skills: Strong analytical skills with ability to interpret complex guidelines and regulations. Preferred Skills: Ability to manage multiple deadlines and competing priorities in a fast‑paced environment. $53,000–63,000 per year based on experience. Benefits Comprehensive medical and dental insurance. Health savings account with generous IU contributions. Healthcare and dependent care flexible spending accounts. Basic group life insurance paid by IU. Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance. Base retirement plan with generous IU contributions, subject to vesting. Voluntary supplemental retirement plan options. Tuition subsidy for employees and family members taking IU courses. 10 paid holidays plus a paid winter break each year. Generous paid time off plans. Paid leave for new parents and IU-sponsored volunteer events. Employee assistance program (EAP). Indiana University is an equal‑opportunity employer and provider of ADA services and prohibits discrimination in hiring. #J-18808-Ljbffr Indiana University