Purchasing Assistant-Commercial Doors & Hardware

Job Description

Job Description

Job Summary- The Purchasing Assistant will master ordering, PO’s, stock inventory and cycle counting. This position will play a key role in managing the inventory and helping the team to get what’s needed to the customer on time.

• Managing the acknowledgment process
  • Ensure material ordered with manufacturer
  • Ensure needed dates are in alignment with acknowledged dates
  • Sort out any pricing discrepancies associated with the PO and the acknowledgement
• Replenishment buying of stock and creating purchase orders
• Working with sales staff to order non-stock items
• Working with vendors and internal team to automate ordering process
• Working with project management team to ensure everything is ordered in time for system ship date and supporting expediting and purchasing options
• Participate in all cycle and year-end inventory counts
• Helping to proactively manage stock and reordering volumes
  • Use tools to ensure stock quantities are being maintained and ordered timely
  • Analyze over-spend by vendors and recommend new stock items
• Recommend general improvements to the inventory quality and process as needed
• Receive and ship all “ship direct” invoices
• Resolve receiving discrepancies
• Assistant with relevant reporting and metrics
• All other duties as assigned

• Inventory, supply chain, and accounting functions
• Expertly manage relationships with both vendors and internal customers
• Software use to include Opening Suite and MS Office
• Purchasing, writing and understanding POs, and ordering

• 3+ years of relevant experience strongly preferred
• Proficiency in MS Office, especially Excel
• Experience in the Door & Hardware industry and usage of Comsense Opening Suite preferred

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