Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator works closely with the Department Administrator, Faculty, and the Administrative Services Manager to accomplish project goals. Under the direction from the Administrative Services Manager, the Administrative Coordinator provides administrative and office support. The duties include but not limited to purchasing, payroll, staffing, and travel. The Administrative Coordinator must exude professionalism and have knowledge of general business, be proficient in Microsoft Office, and exhibit strong oral and written communication skills. This position requires a highly organized, reliable individual who possesses a very strong work ethic and ability to complete tasks independently in a timely professional manner.

Closing Date: 09/25/2026

Type of Position: Professional Staff - Fiscal Affairs

Job Type: Regular

Work Shift: Sponsorship Available: No

Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at View email address on click.appcast.io.

Department: COM | Neurology Admin Support

Qualifications:

• Bachelor's degree plus two (2) years of experience in administrative coordination, project management, or project coordination; OR High school diploma or GED plus six (6) years of experience in administrative coordination, project management, or project coordination.

Knowledge, Skills, and Abilities

• Excellent computer skills, including proficiency in Microsoft Office.
• Ability to prepare accurate reports, spreadsheets, and professional correspondence.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and prioritization skills.
• Ability to work independently and complete assignments accurately and promptly.
• Ability to manage multiple projects and deadlines.
• Strong attention to detail and problem-solving skills.
• Ability to maintain professionalism and confidentiality.

Preferred Qualifications:

• Experience using Workday.
• UAMS travel and purchasing experience.

Responsibilities:

• Provides administrative and office support to the Department Administrator, faculty, and Administrative Services Manager.
• Coordinates departmental projects, tracks deadlines, and assists with meeting project goals.
• Processes purchasing transactions, requisitions, invoices, and other departmental expenditures.
• Coordinates employee travel arrangements, authorizations, reimbursements, and required documentation.
• Assists with payroll and timekeeping activities, including reviewing records for accuracy and resolving discrepancies.
• Supports staffing and onboarding activities, maintains personnel documentation, and coordinates administrative requirements.
• Prepares reports, spreadsheets, correspondence, presentations, and other departmental materials.
• Maintains departmental files, records, calendars, and databases in accordance with established procedures.
• Schedules meetings, prepares agendas and materials, records minutes, and follows up on assigned action items.
• Communicates professionally with faculty, staff, vendors, and internal and external stakeholders.
• Monitors office supplies and equipment and coordinates ordering as needed.
• Handles sensitive and confidential information with professionalism and discretion.
• Prioritizes multiple assignments and completes tasks independently, accurately, and within established deadlines.
• Performs other duties and special projects as assigned.

Salary Information: Commensurate with education and experience.

Required Documents to Apply: Curriculum Vitae

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information: Please contact View email address on click.appcast.io for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity: Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Talking

Frequent Physical Activity: Sitting, Standing, Walking

Occasional Physical Activity: Crouching, Grasping, Kneeling, Reaching

Benefits Eligible: Yes