Northbrook, IL - Accounts Payable Specialist - Part-time

Location: Fire Department, Station 11, 740 Dundee Rd., Northbrook, IL 60062 Schedule: Hours of work are normally Monday through Friday between the hours of 7am – 4:30pm with a mutually agreed upon schedule to not exceed more than 30 hours per week. FLSA Status: Non-exempt | Part-time Join Our Team as a Part-Time Accounts Payable Specialist! This dynamic role is perfect for a detail-oriented professional who enjoys balancing financial accuracy with exceptional customer service. You’ll manage accounts payable/receivable, purchase orders, and financial records for the Fire Department while serving as a key resource for vendors, Village staff, and the public through reception and administrative support. Essential duties and responsibilities include, but are not limited to, the following: Enters accounts payable invoices into accounting system for the processing and payment of invoices in an accurate and timely manner. Reviews all invoices for appropriate documentation and approval prior to payment. Processes payments according to the established Village accounting procedures. Communicates with vendors and answers vendor inquiries accurately. Creates and enters purchase orders into the accounting system. Reviews submitted documentation for compliance with the Village’s purchasing policy. Enters payments received and posts payments accurately into the accounting system. Reconciles and reimburses petty cash. Maintains Fire Department internal budget spreadsheet weekly throughout the year and reconciles accounts at fiscal year-end. Provides support during the annual Fire Department budget creation process and provides continued support throughout the fiscal year. Acts as a back up to the front desk by providing phone support, answering telephone and in person inquiries from the public, assisting with visitor reception, and assists with event coordination. Assists with reconciling ambulance billing accounts and payments. Maintains proficiency in applicable Village and Department software applications. Operates general office equipment, e.g. computer, scanner, fax, phones system, etc. Assists at public education events such as, Fire Department Open House, Northbrook Days, etc. Completes Village and Department training as assigned in a timely manner. Other duties as assigned. Requirements Education and Experience Must possess a high school diploma or GED Requires two years of accounts payable/receivable or other financial experience. Prefers an associate’s degree in accounting or related field. A combination of education and experience is acceptable. Skills and Abilities Strong organizational, time management, and multitasking skills with the ability to prioritize competing responsibilities and meet deadlines. Exceptional attention to detail, accuracy, and analytical skills, with the ability to problem-solve and work independently. Excellent written and verbal communication skills, including the ability to provide professional customer service and build positive working relationships. Proficiency in Microsoft Office (Word, Excel, and Outlook) and the ability to learn new software and technology platforms. High level of professionalism, integrity, confidentiality, and commitment to safeguarding sensitive information. Benefits This position is not eligible for benefits. However, depending on the agreed-upon work schedule and hours worked, employees may qualify for participation in the Illinois Municipal Retirement Fund (IMRF) pension program and may be eligible for certain additional benefits as outlined in the Employee Handbook. #J-18808-Ljbffr Village of Northbrook