Senior Accounts Payable & T&E Administrator

Senior Accounts Payable & T&E Administrator - (ACM_COMPANY_1.8)

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Job Title

Senior Accounts Payable & T&E Administrator

Location

South Carolina - Mount Pleasant, SC 29464 US (Primary)

Position Summary and Job Responsibilities

BGI is looking for a Senior Accounts Payable & T&E Administrator with deep Deltek Costpoint proficiency (and working knowledge of QuickBooks) to manage our timekeeping, expense reporting, and full-cycle accounts payable functions. Serving as our resident Costpoint SME, you will oversee vendor voucher processing, labor tracking, and travel reimbursements, ensuring accurate project costing and strict adherence to FAR, DCAA, and JTR requirements. We are seeking a service-oriented, analytical problem solver who can independently manage competing deadlines, resolve transaction discrepancies, and maintain strong compliance and audit readiness.

Job Responsibilities

• Serve as the primary administrator and subject matter expert for Deltek Costpoint Time & Expense.
• Manage employee configurations, expense types, approval workflows, project charging, and system permissions.
• Troubleshoot complex timesheet and expense report issues.
• Maintain accurate expense configurations and ensure appropriate project, organization and account charging.
• Identify and recommend opportunities for automation, system enhancements, and workflow improvements.
• Provide Costpoint Time & Expense training and technical support to employees, approvers, project managers, and supervisors.

Accounts Payable Administration (Deltek Costpoint

• Process full-cycle Accounts Payable within Deltek Costpoint, including receiving, reviewing, coding, and entering vendor invoices, subcontractor billings, and payment vouchers.
• Ensure accurate general ledger (GL), project, task, and organization account distribution for all direct contract costs and indirect expenses in accordance with FAR Part 31 cost principles.
• Prepare, schedule, and execute weekly disbursement runs via ACH and physical checks.
• Maintain vendor master records in Costpoint, including collecting W-9 forms, setting up payment terms, tracking TIN verification, and assisting with year-end Form 1099-NEC/1099-MISC reporting.
• Reconcile the Accounts Payable subledger to the General Ledger as part of the monthly financial close process.

FAR/JTR Travel & Expense Compliance

• Review, audit, and process employee travel expense reports in accordance with company policies, contract requirements, and applicable federal regulations.
• Apply FAR Part 31 cost principles and applicable JTR and Federal Travel Regulation (FTR) requirements.
• Validate lodging, meals and incidental expenses (M&IE), airfare, rental vehicles, mileage, and other reimbursable travel expenses.
• Review travel expenses for allowability, reasonableness, allocability, and adequate supporting documentation.
• Verify applicable per diem rates, travel authorizations, and required receipts.
• Identify unallowable costs, policy exceptions, and expense discrepancies.
• Ensure accurate allocation of travel expenses to government contracts, projects,