Accounting Clerk

Job Description

Job Description

We are looking for a dependable Accounting Clerk to support financial transactions and day-to-day administrative activities for a mission-focused organization in Fort Wayne, Indiana. This contract position with permanent potential is ideal for someone who brings strong attention to detail, sound organizational skills, and a customer-focused approach to accounting support. The role contributes to accurate payment processing, reliable recordkeeping, and responsive communication with internal teams and external partners.

Responsibilities:
• Manage recurring payment activity by preparing and recording rent-related disbursements, housing payments, and utility reimbursements with a high degree of accuracy.
• Examine billing entries and account charges on a regular schedule to confirm correctness and address discrepancies before posting.
• Authorize and enter payable items for program-related landlords while maintaining complete and up-to-date supporting records.
• Coordinate electronic and manual payment processing, ensuring funds are issued on time and documented properly.
• Respond to questions from tenants, landlords, vendors, and staff regarding balances, reimbursement status, payment options, and account activity.
• Review supplier statements, investigate variances, and assign invoice coding for approval in accordance with internal accounting procedures.
• Process weekly invoices and maintain orderly paper and digital files for accounts payable, including documentation housed in vendor portals.
• Prepare year-end tax reporting support such as 1099 documentation and assist with prepaid expense tracking, accrual updates, and asset record maintenance.
• Support financial reporting tasks by reviewing resident account activity, updating spreadsheets and journals, assisting with bank reconciliations, and reporting utility usage or cost data as needed.
• Handle incoming mail distribution and provide general administrative assistance to help maintain efficient office operations.• Some college coursework in Accounting, Finance, or a related area, combined with prior administrative or accounting support experience.
• Experience working with accounts payable, accounts receivable, invoice handling, data entry, and general ledger-related documentation.
• Strong proficiency with Microsoft Word, Excel, and Outlook, with the ability to learn additional business systems quickly.
• Familiarity with accounting platforms such as QuickBooks; experience with Yardi is beneficial.
• Solid written and verbal communication skills with the ability to interact professionally with vendors, residents, and internal staff.
• High level of accuracy, strong organizational ability, and effective time management when handling multiple priorities.
• Ability to maintain confidential financial information and follow established procedures in a detail-driven environment.