Accounts Payable Manager

ROLE OVERVIEW  

Pivot Energy is seeking an experienced and strategic Accounts Payable Manager to lead our Accounts Payable function as the company continues to grow and scale. Reporting to the Controller, this role is responsible for the leadership, performance, and continuous improvement of the AP department, ensuring efficient operations, strong internal controls, and exceptional service to internal stakeholders and vendors.

The Accounts Payable Manager will oversee a team of up to three professionals while driving process optimization, system enhancements, automation, and AI-enabled workflows that improve efficiency, accuracy, and scalability. This leader will partner closely with Accounting, Procurement, Construction, IT, and other business functions to streamline processes, support system implementations, and build a best-in-class AP organization.

The ideal candidate has extensive experience leading high-volume, multi-entity Accounts Payable departments within growing organizations, successfully implementing ERP and workflow technologies, managing organizational change, and developing high-performing teams.  

PRIMARY RESPONSIBILITIES

Leadership & Department Management  

• Lead, develop, and mentor a team of Accounts Payable professionals while fostering accountability, collaboration, and continuous improvement.  


• Establish departmental goals, KPIs, and service levels to measure performance, productivity and accuracy.


• Develop scalable processes, documentation, and cross-training plans to support organizational growth and business continuity. 


• Assess staffing, organizational structure, and resource needs to support future growth.

Accounts Payable Operations

• Direct all Accounts Payable operations, including invoice processing, purchase order matching, payment execution, vendor maintenance, reconciliations, and month-end close.  


• Ensure compliance with company policies, approval authority, accounting standards, and internal controls. 


• Review payment batches and optimize payment timing to balance cash management, vendor relationships, and contractual obligations.  


• Oversee vendor compliance, including annual 1099 reporting, and resolve complex payment or vendor issues. 

Process Improvement, Automation & Technology

• Lead continuous improvement initiatives that simplify processes, eliminate manual work, and improve operational efficiency.  


• Evaluate and implement AP automation technologies, AI-powered invoice processing, OCR, workflow automation, and reporting tools. 


• Serve as the business owner for AP systems, partnering with IT on ERP implementations, integrations, upgrades, and enhancements. 


• Develop dashboards and KPIs to monitor processing efficiency, approval cycle times, payment performance, and departmental effectiveness.

Governance & Compliance

• Maintain strong internal controls and governance over the Accounts Payable function.  


• Ensure compliance with accounting policies, tax regulations, audit requirements, and company procedures. 


• Support internal and external audits through timely preparation of schedules and documentation. 


• Identify operational risks and implement control enhancements that improve efficiency while mitigating risk.  

REQUIRED COMPETENCIES

• Proven experience leading and scaling an Accounts Payable organization. 


• Strong leadership, coaching, and talent development skills.  


• Expertise in ERP systems, AP automation platforms, OCR technology, AI-enabled workflows, and integrated financial systems. 


• Demonstrated success leading process improvement, system implementations, and organizational change.


• Excellent analytical, project management, and problem-solving skills.  


• Strong understanding of accounting principles, internal controls, and AP best practices.  


• Exceptional communication skills with the ability to influence cross-functional stakeholders.  


• Ability to prioritize competing initiatives in a fast-paced, high-growth environment.  

PREFERRED QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, Business Administration, or related field. 


• 10+ years of progressive Accounts Payable and accounting experience, including at least 5 years managing an AP department or shared services function. 


• Experience leading high-volume, multi-entity Accounts Payable operations.  


• Experience with Sage Intacct, Procore, SalesForce or comparable cloud-based ERP and project management platforms. 


• Demonstrated success leading ERP implementations, AP automation initiatives, workflow redesign, and digital transformation projects.  


• Experience implementing AI-enabled invoice processing, OCR, electronic workflow approvals, or vendor self-service solutions.  


• Experience developing operational KPIs and performance dashboards.  


• Renewable energy, construction, engineering, or other project-based industry experience preferred.  

$110,000 - $130,000 a year

COMPENSATION  &  BENEFITS  

The estimated salary range for this position is $110 ,000-$130 ,000depending on relevant experience, along with eligibility for the company’s substantial bonus plan , with a target bonus of 30% of annual salary (prorated in first year based on start date).  

  Pivot Energy  is dedicated to providing   a great work experience for all employees, placing an emphasis on company culture, and a focus on our people. To that end, Pivot offers an outstanding benefits package that includes:  

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  Excellent health/dental/vision insurance benefits with up to 100% of premiums covered by the company  

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  Four weeks of vacation (prorated in first year) 

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  Company paid life insurance and short- & long-term disability coverage  

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  Generous parental leave  

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  401(k) matching  

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  Home Office set-up stipend for new employees  

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  Public transit reimbursement  

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  PTO for volunteering in the community  

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  Charitable donation matching up to $500/year  

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  Professional development and educational reimbursements  

A complete list of all the benefits Pivot offers may be provided upon request.  

Recruitment Agency Notice :

We appreciate your interest in partnering with us; however, we are not seeking recruitment agency support for this role.

ABOUT PIVOT

Pivot Energy is a national renewable energy provider that develops, finances, builds, owns, and manages solar and energy storage projects that help decarbonize our nation’s electricity, increase equitable access to clean energy for local communities, and provide real cost-savings to American businesses and

families.

We are fiercely dedicated to accelerating the rapid transition taking place in the energy industry to a more decentralized and cleaner approach to power generation. We are committed to positively contributing to the local communities and people we serve with more than clean energy. We believe global warming poses an existential threat to our planet and that we have a responsibility to help mitigate the threat. Our portfolio includes projects that reduce energy burden for income-limited families, create workforce pathways for under-represented groups within the solar industry, and include robust community investment opportunities.

As a Certified B Corporation and one of we believe that company success is driven by a healthy environment, thriving society, and workplace where all individuals are respected. We evaluate every internal decision on environmental, social, and governance (ESG) factors to determine if our actions will result in a net positive impact on the community, our employees, customers, shareholders, and the environment. Learn more in our annual ESG Report .

At Pivot, our core values guide our work internally and externally:

· Impact – We hold ourselves accountable to having a measurable impact on our people, communities, and the planet

· Balance – Put family first; work hard/have fun

· Determination – Find ways to be successful no matter how difficult the challenge

· Professionalism – Impress everyone we touch, be a team player

· Honesty – Be truthful and transparent, externally and internally

· Kindness – Create an environment where kindness, empathy, and vulnerability are embraced

DIVERSITY, EQUITY, INCLUSION and JUSTICE STATEMENT

At Pivot, we are proactively developing and maintaining an inclusive culture, rooted in mutual respect, that supports a workforce of different generations, races, gender identities, sexual orientations, ability statuses, religions, and cultures to work collaboratively together for greater impact. We seek to build a team that invests in relationship building, celebrates each other’s successes, and makes space for the unique contributions and working styles people bring into Pivot. 

Pivot invests in company-wide trainings, assessments, and programs to advance internal inclusion and equity practices, such as employee allyship building, cross-cultural communications, and equitable hiring and management protocols to increasingly recognize bias and ensure mutual respect and belonging.

EEO STATEMENT

Pivot Energy is an Equal Opportunity Employer and is committed to increasing the diversity of its workforce. We actively work to cultivate an inclusive culture that welcomes, empowers, and enables equitable career growth for employees regardless of background.