STAFF ASSISTANT

Staff Assistant - 60024706Organized professional individual with a background in clerical and administrative support duties. Provides clerical support for Family Safety Units. This employee functions on an independent level while performing a variety of duties, which require initiative and sound judgement.Minimum Requirements: 2 years of secretarial or clerical work experience. College education from an accredited institution or vocational/technical training can substitute at the rate of 30 semester, 45 quarter or 720 classroom hours for each year of the required experience. A high school diploma or its equivalent can substitute for one year of the required work experience.Duties and Responsibilities:Assist the Program Administrator, Senior Management Analyst Supervisor, Operations Management, and other administrative support staff.Meets the public as receptionist, in person and on the telephone.Maintains a current working knowledge of the Department of Children and Families and community resources to screen and route clients and answer questions or complaints.Responsible for operating a personal computer and other office equipment utilizing various software programs in the preparation of administrative reports, documents, and correspondence.Type and submit personnel forms timely and accurately.Responsible for preparing mileage vouchers for Family Safety staff.Maintains all files and records of office correspondence, documents, reports, and other materials.Monitors supplies and maintains advanced ordering to ensure a constant supply of forms, documents, materials, and supplies.Responsible for date stamping and timely distribution of incoming mail.Attends all necessary staff meetings and job-related training.Performs other related duties as assigned.Knowledge, Skills, and Abilities:Knowledge of office procedures and practices.Knowledge of the principles and techniques of effective communication.Knowledge of the methods of data collection.Knowledge of basic arithmetic.Ability to understand and apply applicable rules, regulations, policies, and procedures.Ability to deal with the public in a tactful and courteous manner.Ability to perform basic arithmetical calculations.Ability to work independently.Ability to utilize problem-solving techniques.Ability to plan, organize and coordinate work assignments.Ability to communicate effectively.Ability to establish and maintain effective working relationships with others.Location: Miami, FL, US, 33165