Committees & Awards Program Coordinator

Job Description

Job Description

We are looking for a highly organized Program Coordinator to support committee operations for an association in Linthicum, Maryland. This contract opportunity for someone who combines strong administrative judgment with strong communication skills and the confidence to work with senior volunteer leadership. The role offers a blend of coordination, program support, and strategic involvement, along with occasional travel for the organization’s Annual Meeting.

Responsibilities:

• Coordinate day-to-day support for committee and awards program activities, ensuring timelines, materials, and communications are organized and completed accurately.

• Serve as a key administrative partner for committee leadership and board-affiliated participants, maintaining effective interactions and responsive follow-up.

• Prepare, review, and proofread correspondence, reports, agendas, and other program documents with a high level of accuracy and consistency.

• Manage calendars, meeting logistics, scheduling needs, and related administrative tasks to keep departmental activities running smoothly.

• Support awards program administration by maintaining records, tracking submissions or decisions, and assisting with software-based workflows and databases.

• Contribute to departmental planning efforts by helping organize initiatives, monitor progress, and support broader program goals.

• Assist with meeting preparation and provide on-site coordination support during event-related travel as needed.

• Help maintain effective use of association or awards management platforms, including updates, data entry, and user-level process support.

• Demonstrated experience in administrative coordination, program support, or a similar office-based role.

• Strong proofreading, organization, and detail-management skills with the ability to handle multiple priorities effectively.

• Strong communication skills and the ability to interact confidently with board members, committee leaders, and internal stakeholders.

• Experience with databases, awards platforms, or association management systems at an active user level.

• Ability to support scheduling, calendar coordination, and meeting logistics in a structured and timely manner.

• Interest in long-term career growth and contributing to the continued success of the department.

• Willingness and ability to travel as required.